At the Getty, we have several media collections.  TMS media records
exist for all physical and digital media in the Museum's Photo Services
department and the circulation of those materials are tracked using the
circulation aspect of the TMS Media module. All materials are assumed to
be in Photo Services file room  filed by department and accession
number.  As the materials tend to move around on the shelves from time
to time, we don't find it useful to track any more in depth location
information (like shelf or compactor row #) in TMS than the media is in
Photo Services or checked out to someone for a purpose.

As we began to create media records to represent the slides in our
Museum's Slide Library, we decided to use attributes and created a
location hierarchy for media to account for several possible slide room
locations, again we don't record a more specific location because as new
slides are added or old ones retired, specific locations change. For
slide collections we also use attributes to record orientation and then
use that value to print our Getty logo on the slide lable as an
orientation marker.

We put descriptive information like "post con. overall" or "3/4 view
open" in the Public Caption field, primarily because it shows on the
media tabs in other modules.


Cheers,
Amy Noel
J. Paul Getty Museum



>>> Ella Rothgangel <[log in to unmask]> 04/09/03 06:42AM >>>
For physical media objects such as slides or transparencies, we put
the
physical location in the public caption field, primarily because it
then
shows on the media tab in the objects module.

Ella Rothgangel
Collections Database Administrator
Saint Louis Art Museum
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-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]
On Behalf Of Jeffrey Smith
Sent: Wednesday, April 09, 2003 8:23 AM
To: [log in to unmask]
Subject: Re: Location for Physical Media in the Media Module

You might think about using the repeating text field, and making the
text
type "Location." That way, you could record a location history for the
media
object. Just a thought!

Jeffrey Smith
Database Administrator
Smithsonian Institution
PO Box 37012
National Museum of African Art
Room 1110, MRC 708
Washington, DC 20013-7012
[log in to unmask]
phone 202-35-74600 ext. 242
fax        202-357-4879

>>> [log in to unmask] 04/08/03 04:19PM >>>
Hello Users,

We are going to begin tracking our slides, transparencies, and black
and
white photographs in the Media Module.  Since these are physical media
objects the screens "File Info Card" and "Archival Storage" do not
appear
and "Archival Storage" is where the physical location of the back-up
digital
image resides.  I was going to modify the this screen for the physical
images but TMS does not provide them.  So, where are people recording
the
physical locations for this type of media?

Thanks for your help and ideas

Renee

Renee Bomgardner
Registrar
Barnes Foundation
300 N. Latch's Lane
Merion, PA 19066
610-667-0290 ext.1045
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