We have a site named: Not MFA.

Under this there are sub-sites:
Deaccessioned
On Annual Loan
On Loan
Returned to Lender

For the sub-site "On Annual Loan" we have sub-locations (Unit type) for the various institutions that we lend to long-term.
We do not do the same for the "On Loan" sub-site as they are too numerous. This information can be seen by going to the linked loan record.

All of our storage and Not MFA sub-sites end in "S" for storage. Exhibition areas end in "E." Each night a routine is run that clicks the On View button on or off depending if an object is stored in an E or S location. That way people who cannot see our locations can determine if an object is on view or not.

Linda Pulliam
Manager of Collections Information
Museum of Fine Arts, Boston


-----Original Message-----
From: Dave Pearce [mailto:[log in to unmask]]
Sent: Thursday, March 20, 2003 2:32 PM
To: [log in to unmask]
Subject: Objects out on loan


Hi all,

I was curious as to how everyone is handling locations for objects which
are currently out on loan.  We have 7 objects out on loan to LACMA right now
and when an object goes out we update its current location to "On Loan" and
that is a site in the loc hierarchy.  Most of our users can't see location
because its a security controlled field available only to registrars,
curators and conservation.  So we have a Status Flag that indicates that the
object is out.  Is anyone doing anything differently?  I was considering
adding sub sites to the "On Loan" site that indicate the actual location of
the object in the location authority.

For example
On Loan
     The Metropolitan Museum of Art, NY
     The Los Angeles County Museum of Art, LA
and so on.

Dave