We follow the same exact procedure. I refrain from adding any extra
locations to the authority because of the inability to fully delete them
later.

Jeffrey Smith
Database Administrator
Smithsonian Institution
PO Box 37012
National Museum of African Art
Room 1110, MRC 708
Washington, DC 20013-7012
[log in to unmask]
phone 202-35-74600 ext. 242
fax        202-357-4879

>>> [log in to unmask] 03/20/03 02:32PM >>>
Hi all,

I was curious as to how everyone is handling locations for objects which
are currently out on loan.  We have 7 objects out on loan to LACMA right
now
and when an object goes out we update its current location to "On Loan"
and
that is a site in the loc hierarchy.  Most of our users can't see location
because its a security controlled field available only to registrars,
curators and conservation.  So we have a Status Flag that indicates that
the
object is out.  Is anyone doing anything differently?  I was considering
adding sub sites to the "On Loan" site that indicate the actual location
of
the object in the location authority.

For example
On Loan
     The Metropolitan Museum of Art, NY
     The Los Angeles County Museum of Art, LA
and so on.

Dave