I would propose not to use the Exhibition History and Bibliography fields in
the object record, (I've shut them off entirely to users including myself as
the administrator) but use the modules instead. The object record fields are
simply text, and would be less powerful for precise searching, and your data
would probably be less uniform and complete.
just my opinion.
a

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the warhol:
Allison A. Smith
Collection Manager / Database Administrator
117 Sandusky Street
Pittsburgh, PA 15212
T   412.237.8345
F   412.237.8340
E   [log in to unmask] <mailto:[log in to unmask]>
W  www.warhol.org <http://www.warhol.org>
W  www.warholstore.com <http://www.warholstore.com>

The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
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-----Original Message-----
From: Scott Nacke [mailto:[log in to unmask]]
Sent: Wednesday, June 04, 2003 12:00 PM
To: [log in to unmask]
Subject: Exhibition history


Hello,
I have a question about how others may be documenting exhibition history and
bibliographic data using TMS. It appears there are two ways to enter this
information and here at SAM both ways have been used in the past.

Here's the issue:  In the Documentation tab of the Object record, there is a
text field called "Exhibition History".  Here past exhibitions are cited for
that object.  Then in the Related tab of the Object record, Exhibitions that
were entered in the Exhibition module are listed.  These two fields are not
combined. Therefore, one must look in both places if one wants a complete
picture of the exhibition history.  Ditto for Bibliography.

Gallery Systems says:

                1.      Exhibition history
                        Note: this is not an active field; any relevant
information should be entered in the "exhibitions module." Any information
contained in the field is "legacy data" and must be entered into its correct
field.
                        This information can be accessed by selecting
"Exhibitions" from the "Related" pull-down at the very top of the computer's
monitor. Additionally, This information can be exacted through the object
worksheet and other specialized reports.
                        It Says basically the same thing for Bibliography
data.
I am curious to know how others are using these fields to create accessible
data for the exhibition history of an object in the collection.

Scott Nacke
Assistant Registrar/Image Rights Manager
Seattle Art Museum
100 University Street
PO Box 22000
Seattle, Washington 98122-9700
206.654.3130 Direct
206.654.3135 Fax
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