Hi Dave,

At the Smithsonian American Art Museum the Location Authority has values
for Tour and Loan.  The specific places are entered in Remarks.  It is
useful for the Registrar to be able to see where it is on the location card
and the remarks field being free text doesn't require a new sub-location for
every conceivable place an object might go to.

Mary Ellen Guerra
Collection Database Administrator
Smithsonian American Art Museum


>>> [log in to unmask] 03/20/03 02:32PM >>>
Hi all,

I was curious as to how everyone is handling locations for objects which
are currently out on loan.  We have 7 objects out on loan to LACMA right
now
and when an object goes out we update its current location to "On Loan"
and
that is a site in the loc hierarchy.  Most of our users can't see location
because its a security controlled field available only to registrars,
curators and conservation.  So we have a Status Flag that indicates that
the
object is out.  Is anyone doing anything differently?  I was considering
adding sub sites to the "On Loan" site that indicate the actual location
of
the object in the location authority.

For example
On Loan
     The Metropolitan Museum of Art, NY
     The Los Angeles County Museum of Art, LA
and so on.

Dave