One thing you can do to match current locations to actual exhibitions
(because TMS doesn't), is to use the "Description" field in the
locations authority to record the name of the current exhibition in that
space. Then check the "Public Access" box for that location and the
description will show for each current location. It takes some upkeep,
but I find it a very helpful way to let people know what's in what room
of the museum. We use the phrase "Currently: (exhibition name)" so past
locations aren't confused with the current show.
Jeffrey Smith
Assistant Registrar for Collections Information
Smithsonian Institution
Freer Gallery of Art and Arthur M. Sackler Gallery
1050 Independence Avenue, SW
MRC 707, P.O. Box 37012
Washington, DC 20013-7012
tel:202-633-0348
fax:202-633-9770
[log in to unmask]
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Lucille Stiger
Sent: Monday, December 10, 2007 6:01 PM
To: [log in to unmask]
Subject: Re: Exhibition History
Thanks! I appreciate you taking the time to respond to my questions.
Sincerely,
Lucille Stiger
Registrar
Allen Memorial Art Museum
Oberlin College
87 North Main Street
Oberlin, OH 44074
Tel: 440.775.8668
Fax: 440.775.8799
----- Original Message -----
From: Christine Droll <[log in to unmask]>
Date: Monday, December 10, 2007 5:49 pm
Subject: Re: Exhibition History
To: [log in to unmask]
> Yes. That's right. I use the location field (and history) to keep
> tabs on them.
>
> -----Original Message-----
> From: The Museum System (TMS) Users [mailto:TMSUSERS@SI-
> LISTSERV.SI.EDU]On Behalf Of Lucille Stiger
> Sent: Monday, December 10, 2007 4:46 PM
> To: [log in to unmask]
> Subject: Re: Exhibition History
>
> Thanks Christine! How and where do you record objects on general
> display - in the location field only?
>
> Lucille Stiger
> Registrar
> Allen Memorial Art Museum
> Oberlin College
> 87 North Main Street
> Oberlin, OH 44074
> Tel: 440.775.8668
> Fax: 440.775.8799
>
> ----- Original Message -----
> From: Christine Droll <[log in to unmask]>
> Date: Monday, December 10, 2007 4:27 pm
> Subject: Re: Exhibition History
> To: [log in to unmask]
>
> > Lucille,
> >
> > The criteria we use to distinguish general display from an
> > exhibition of permanent collection objects are time and space. If
> > there is a
> start> and end time as well as a designated space for the objects,
> then> this is
> > considered an exhibition. Usually a title and theme accompany the
> > display. An exhibition record is then created in TMS with these
> > objectslinked to it. It comes in handy during the few times when we
> > borrow objects from local lenders to enhance the exhibition. I then
> > link
> the
> > loan record as well.
> >
> >
> > Christine Droll
> > Collections Database Administrator
> > The Nelson-Atkins Museum of Art
> > 4525 Oak Street
> > Kansas City, MO 64111-1873
> > Office: 816.751.1333
> > Fax: 816.751.0499
> >
> >
> > -----Original Message-----
> > From: The Museum System (TMS) Users [mailto:TMSUSERS@SI-
> > LISTSERV.SI.EDU]On Behalf Of Lucille Stiger
> > Sent: Monday, December 10, 2007 3:12 PM
> > To: [log in to unmask]
> > Subject: Exhibition History
> >
> > Hi Everyone,
> >
> > I have a question about using the exhibition module. Do you
> add/create
> > exhibitions for objects that are on display as part of the
permanent
> > collection and have no official exhibition title or do you just
keep
> > track of these items in the location fields in the Objects Module?
> > In
> > our former database, we keep a running exhibition list, and when an
> > item was on display as part of the general permanent collection we
> > just called the exhibition "Permanent Collection." It was nice to
> > print out a chronological list of the exhibitions and dates in
order
> > to calculate light exposure time or just exhibition time. I'm
> > wondering how TMS users are handling general permanent exhibition
> > displays and the exhibition history of an object.
> >
> > Any advice/insight would be much appreciated!
> >
> > Thanks!
> >
> > Sincerely,
> >
> > Lucille Stiger
> > Registrar
> > Allen Memorial Art Museum
> > Oberlin College
> > 87 North Main Street
> > Oberlin, OH 44074
> > Tel: 440.775.8668
> > Fax: 440.775.8799
> >
>
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