Hi Jeri and Amber,
One of the things that it does NOT do, though, is search the alternate
names by the fields that you enter information into. At least I can't
set it up to do it the way that we think is logical.
For instance, I have an alternate name broken out into First Name = Joe,
Last Name = Blow (Of course, his main constituent name is "Joseph
Blowsalot"). Everything works great when I use the Find Constituent to
search "Keyfield = Blow". If I do that, I get the record for "Joseph
Blowsalot".
It falls apart, though, if I use the Find Constituent and search by
"Last Name = Blow". That will NOT return the record for "Joseph
Blowsalot", even though I clearly have "Blow" in the alternate name Last
Name field.
I'm probably not making much sense. I actually had Dimitry exasperated
by the time I got him to understand what I was trying to say, but it
remains one of those things that seems like it SHOULD work, but doesn't.
Not being a programmer, it seems like a simple fix to have the FIND
OBJECT search Alternate Names by fields other than just Keyfields, but
it probably isn't..
David
David Aylsworth
Collections Registar
Museum of Fine Arts, Houston
tel: 713-639-7824
fax: 713-639-7780
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Moxley, Jeri
Sent: Wednesday, February 25, 2009 3:04 PM
To: [log in to unmask]
Subject: Re: Searching alternate names
Hi Amber,
When you use 'Keyfields' in the constituent lookup in Find Object, it
searches across constituent name fields (first name, last name,
institution, nationality and so forth) as well as all alternate names.
Jeri
Jeri L. Moxley
Manager, Collection and Exhibition Technologies
Collection Management and Exhibition Registration
THE MUSEUM OF MODERN ART
11 West 53rd Street, New York, NY 10019
T: 212.708.9599 I F: 212.333.1102 I [log in to unmask]
PPlease consider the environment before printing this email.
-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf Of Morgan, Amber
Sent: Wednesday, February 25, 2009 3:58 PM
To: [log in to unmask]
Subject: Searching alternate names
Does anyone have their db configured for searching alternate
names? In our set up, if you try searching an alternate name from the
objects module, or if you go into constituents and search "last names,"
it only searches the primary name, not the alternate names. I tried
playing around with the query groups, but when I add "Alternate Names"
into the Query Assistant, it adds another "first name" and "last name"
field - so someone doing a search on a last name wouldn't know for sure
if they were searching primary name or alternate name.
So, question 1: Can I change how these fields appear in the
Query Assistant? I thought for sure this could be done, but I can't
figure out how to do it.
Question 2: What if I don't want to separately search primary
name and alternate name? Is there a way to combine these two searches
easily? I can do it in Advanced Query, but I'm thinking of our average
users who are scared of Advanced Queries.
Any suggestions?
Thanks,
Amber
the warhol:
Amber E. Morgan
Associate Registrar
117 Sandusky Street
Pittsburgh, PA 15212
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F 412.237.8340
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The Andy Warhol Museum
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