OK - borrowing liberally from all - I think we need to introduce an
'agent' role alongside 'owner', at the Object level. Where appropriate
we should record both 'owner' and 'agent' at the Object level; where the
'owner' is not know we could refine the 'agent' role using a 'prefix'.
Where the Lender is the owner then they are recorded as the 'owner'. The
'Lender' on the Loan record is then either the owner or the agent -
we've been making an assumption that the 'Lender' Xref'd to the Loan
record is the 'owner'.
Thanks for all your replies - and thanks to Claire, here at Tate, for
clarifying the issue and options. Got there in the end. Marvellous!
Jon
PS
Two other queries:
i. Has anyone got any guidance they would be happy to pass on in
relation to cataloguing objects that physically exist only periodically
e.g. a wall painting that is produced and then painted over, but which
could be produced again in the future.
ii. Has anyone got any guidance they would be happy to pass on in
relation to cataloguing New Media objects - primarily video/dvd. For
example, to what extent do you record exhibition copies, archival
masters, artists' masters etc as components? What do you consider to be
the 'overall dimensions' for such objects - what dimension elements? In
relation to this, how do you handle requirements to record information
about duration of exhibition copies (possibly equalling 3x the original
work, edited together, played looped) as against the 'original'? Lots of
issues! Is there any published guidance available?
Thanks again!
-----Original Message-----
From: Heggli, Anita [mailto:[log in to unmask]]
Sent: 08 June 2004 17:12
To: [log in to unmask]
Subject: Re: Objects lent through a 3rd party
Hello Jonathan:
Here's how we handle this at the Harn:
Both the owner and the third party lender would have their
single constituent records added.
Both constituents would then be linked to the object record as
"Object Related" Constituents.
When adding the owner in the "cross reference information" box,
his/her roll is described as "Owner".
When adding the third party lender in the "cross reference
information" box, their roll can be described as either "Lender" or
"Owner's Agent" depending on the nuances of the arrangement.
This way all parties will show up on the constituents list
displayed in the object record with their appropriate rolls, and no need
for double constituent entries.
Let me know if I can explain our system better, or if you have
any questions.
Regards,
Anita E. Heggli
Exhibits Registrar
Harn Museum of Art
University of Florida
SW 34th Street and Hull Road
P.O. Box 112700
Gainesville, FL 32611
tel: (352)392-9826 ext. 133
fax: (352)-392-3892
[log in to unmask]
-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf Of Jonathan Thristan
Sent: Tuesday, June 08, 2004 10:36 AM
To: [log in to unmask]
Subject: Objects lent through a 3rd party
Hello TMS Users!
A quick query: how do others record/structure information when
borrowing an Object through a 3rd party? As it's only possible to assign
a role to a Constituent at the Object level to describe this ('agent'?)
we've been creating additional Constituent records for individuals where
they perform this role, adding 'PC C/O' (Private Collector Care Of) to
the 'display name'. This would lead, for example, to the creation of a
constituent record for 'Jasper Johns' and one for 'Jasper Johns PC C/O'
with the latter used where Jasper Johns is the 3rd party through whom an
Object is lent anonymoulsy. Any thoughts?!
Thanks
Jon
Tate
Millbank
London SW1P 4RG
t: +44 (0) 20 7887 8983
e: [log in to unmask]
w: www.tate.org.uk <file://www.tate.org.uk>
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