But if the old number is appearing in red under the new number, it seems that you have somehow made it a Secondary Object Number as opposed to an Alternate Number. ???
Sue Garton
Data Administrator
Center for Electronic Research and Outreach Services
National Portrait Gallery
(202) 633-8554

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Rjedkin Lee, Natalie
Sent: Tuesday, June 29, 2010 1:41 PM
To: [log in to unmask]
Subject: Re: Alternate number search

Hi Courtney!
You can search "Alternate Numbers" from the Find Object query window.  You just have to remember to check the box in front of Alternate Numbers.
Natalie

Natalie Rjedkin Lee
Registrar
National Air and Space Museum
Smithsonian Institution
Independence Avenue at Sixth Street, S.W.
MRC 310 PO Box 37012
Washington, DC 20013-7012

Tel:     202.633.2384
Fax:    202.786.2113


From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Christine Droll
Sent: Tuesday, June 29, 2010 12:43 PM
To: [log in to unmask]
Subject: Re: Alternate number search

Courtney, is "Alternate Number" a field in your Query Assistant?  (or any other customized query you may have made?)
Christine
Christine Droll
Collections Database Administrator
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO  64111-1873
t: 816.751.1333
f: 816.751.0499



From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Courtney Wagner
Sent: Tuesday, June 29, 2010 11:06 AM
To: [log in to unmask]
Subject: Alternate number search

Hello fellow users,

I'm unable to search 'alternate numbers' in my database. Specifically:
A 'promised gift' in the collection is made a permanent piece so we've given it a new object number and have kept the old number as it's 'secondary number' (the box in the object number window is checked to use this as an alternate number). The old number now appears in red under the new number in my data view window but I am unable to use the old number when performing a search.

Has this happened to anyone else? Any suggestions?

Thanks!

Courtney Wagner
Manager of Photo Services
American Folk Art Museum
49 East 52nd Street, 6th Floor
New York, NY 10022
Tel. 212.977.7170, Ext. 331
Fax. 212.977.8134