We have just completely reviewed and re-worked our data standards for these
fields. Our review committee decided to leave the fields *blank *when there
are no marks, etc., but to note it in the *Description *field as considered
appropriate. (The group did not mind conflating 'empty' with 'none', even
though it is a missed data capture opportunity.) We are also adding Query
terms (a limited term list) in the Attributes field for identifying the
kinds of marks, etc., enabling quick, consistent, targeted searches.
Although we have Asian collections, we have not yet grappled with the
colophon issue.
If anyone is interested in seeing our new standards for these fields, let
me know. I'm happy to share.
All the best,
Frances
On Thu, Jan 22, 2015 at 4:00 PM, TMSUSERS automatic digest system <LISTSERV@
si-listserv.si.edu> wrote:
> There are 5 messages totaling 1269 lines in this issue.
>
> Topics of the day:
>
> 1. Markings, Inscribed, and Signed - Leave Blank or Enter None (4)
> 2. Job Opportunity: User Experience Designer
>
> ----------------------------------------------------------------------
>
> Date: Wed, 21 Jan 2015 22:28:50 +0000
> From: Brian MacElhose <[log in to unmask]>
> Subject: Markings, Inscribed, and Signed - Leave Blank or Enter None
>
> Hi All,
>
> Just curious how others handle fields like Markings, Inscribed, and Signed.
>
> When you have reviewed the object and there is no mark, inscription or
> signature do you:
>
>
> 1. Leave the field empty
>
> 2. Enter "None" or "No Marks" or "No Inscriptions" etc.
>
> Thanks,
> Brian
>
> _________________________________
>
> BRIAN MACELHOSE
> Collections Database Analyst
> Office: 214-922-1322 | Fax: 214-969-5913
>
> DMA
> Dallas Museum of Art | 1717 N. Harwood St. | Dallas TX 75201
>
>
>
>
>
> ------------------------------
>
> Date: Wed, 21 Jan 2015 17:42:28 -0500
> From: Suzanne Stephens <[log in to unmask]>
> Subject: Re: Markings, Inscribed, and Signed - Leave Blank or Enter None
>
> We enter "none" so that you can feel confident that the object has been
> examined and you don't have to go back and look at it again to verify that
> it does not have marks. -Suzanne Stephens
>
>
> ------------------------------
>
> Date: Thu, 22 Jan 2015 09:45:16 -0800
> From: Cristina Lichauco <[log in to unmask]>
> Subject: Re: Markings, Inscribed, and Signed - Leave Blank or Enter None
>
> We only use these fields when the object has a mark, inscription, or
> signature/seal (we group these together). The majority of our collection
> does not have any of these, so we don't note their absence.
>
> On a related note, for those of you with Asian collections who are using
> these fields, where are you noting the existence and/or content of
> inscriptions and signatures/seals that appear on colophons? We have been
> wrestling with this as we have many works that have inscriptions and
> signatures/seals from the artist on the work proper but also additional
> inscriptions and signatures/seals from subsequent owners or commentators
> on attached colophons.
>
> Cristina Lichauco
> Collections Database Administrator
> Asian Art Museum
> 200 Larkin Street
> San Francisco, CA 94102
> (415) 581-3676
>
> CURRENTLY ON VIEW
> Roads of Arabia: Archaeology and History of the Kingdom of Saudi Arabia
> October 24, 2014 – Janaury 18, 2015
> http://www.asianart.org/exhibitions_index/roads-of-arabia
>
> SEARCH THE COLLECTION:
> http://searchcollection.asianart.org/
>
>
>
>
>
>
> ------------------------------
>
> Date: Thu, 22 Jan 2015 14:34:37 -0500
> From: "Maher, Meghan" <[log in to unmask]>
> Subject: Re: Markings, Inscribed, and Signed - Leave Blank or Enter None
>
> Hi Brian,
>
> Officially, we leave those fields empty if there are no marks or
> signatures...although I'm seeing that a past cataloguer did not always
> follow this rule and sometimes used <none>. A clean-up project for the
> future!
>
>
>
>
>
--
Frances Lloyd-Baynes | Content Database Specialist
Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404
612-870-3189 | [log in to unmask] | www.artsmia.org
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