You mean I didn't come up with a completely unique question?! Much better and more succinctly stated, Jeri.... As usual. Maybe something that can be put into a future upgrade?
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley, Jeri
Sent: Friday, March 08, 2013 12:49 PM
To: [log in to unmask]
Subject: Re: Locking records
Excellent question, David. Our curators would like to lock core fields of specific object records once the curator approved box is checked, to control any further edits after the approval, with the ability to lock/unlock being restricted to those who review and approve the cataloging for their department.
Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102
On Fri, Mar 8, 2013 at 1:16 PM, Aylsworth, David <[log in to unmask]<mailto:[log in to unmask]>> wrote:
I think what I'm asking about is not supported by TMS, but since I was asked about it, I thought I'd ask if anyone out there has done something like this.
We would like to have the ability to grant certain users in any given TMS department the security access that would let them "lock" selected fields in that record so that people in other departments cannot make changes without the record being "unlocked".
Speaking vaguely, I'm probably not making sense, so with a specific example, we want our Registrars to be able to have complete access to enter and manipulate data in fields on a record up until a certain time. That time would be when the responsible curator has reviewed the data in the fields, and made their changes to it that they approve. The Curator wants to then "lock" the basic tombstone fields so that no one else (including registrars who initially entered the data into those fields) could make any further changes to the data.
Am I describing this clearly enough? Have any of you done this?
Thanks, and happy Friday.
David
David Aylsworth
Collections Registrar
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265-6826
telephone: 713-639-7824<tel:713-639-7824>
fax: 713-639-7780<tel:713-639-7780>
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