We use a single exhibition record for every show, and create multiple venues for each rotation. I repurposed the mnemonic field as "Rotation" so that each repeated venue can be named "Rotation 01", "Rotation 02" etc.

Locations are linked at the venue/rotation level. Not a big deal.

From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Meredith L. Steinfels
Sent: Friday, July 13, 2018 11:20 AM
To: [log in to unmask]
Subject: Tracking rotations in TMS Exhibitions module

Hi TMS-ers,

Writing in to see how everyone tracks their rotations or non-titled exhibitions in TMS (beyond location updates).  Three solutions have been posited so far:

1.)    A single exhibition record per gallery, with a changing list of objects attached to it.  It seems a little burdensome in practice and doesn't account for the frequent changeouts, moveable walls, or multi-gallery hangs, though it's been the front-runner so far.
2.)    A single exhibition record per gallery, made with each rotation. This one seems even more burdensome and could clutter our archives and website.
3.)    Leveraging parent-child relationships in Exhibitions.

If anyone utilizes any of the above, or has a fourth option that I haven't added, I'd love to hear from you (especially those of you who utilize parent-child relationships in exhibitions).

Thanks!
Meredith


Meredith Steinfels
Digital Platforms Specialist
Hood Museum of Art, Dartmouth
6 East Wheelock Street
Hanover, NH 03755
Office    603.646.2664

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