Fellow Listserv members,
My own thinking about how to manage archives has evolved over the last few years. I now recommend using the hierarchy control in a user-designed form (Flex Form) which can display a term entry from the Thesaurus. Use the “set level” function on the thesaurus node to describe and set the archive level (fond, series, subseries, box, folder, etc) for each object being described in TMS.
Here’s a screenshot of one example. Note also the dataview that displays top, fond-level information plus aggregated item level information as you page from record to record.
We’re planning a webinar for later this summer or early Fall that will cover archive cataloging in TMS using this technique. Meanwhile, you can contact me directly if you have questions.
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Best,
Danielle
________________________________
Danielle Uchitelle | Managing Director
[log in to unmask]<mailto:[log in to unmask]> | 646.733.2239 x264
GallerySystems | www.gallerysystems.com<http://www.gallerysystems.com/>
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sarah Gillis
Sent: Tuesday, June 17, 2014 3:31 PM
To: [log in to unmask]
Subject: Re: field(s) for archives: box & folder contents
Fabulous question! I’m interested in this as well!
Best Regards,
Sarah Gillis | Assistant Registrar, Image Management
WORCESTER ART MUSEUM / www.worcesterart.org<http://www.worcesterart.org/>
fifty-five salisbury street / worcester, massachusetts 01609
508.799.4406/ direct 508.793.4427 / fax 508.799.8638
NOW ON VIEW
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Hansen, Stephanie
Sent: Tuesday, June 17, 2014 3:30 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: field(s) for archives: box & folder contents
Hello,
We're trying to set up a data entry workflow for archives/manuscripts and I'm wondering if anyone would share how their institution is recording box & folder contents for archive collections. Thanks in advance!
Stephanie Hansen
Database Administrator / Assistant Registrar for Exhibitions & Loans
Milwaukee Art Museum
700 N. Art Museum Dr. | Milwaukee, WI 53202
Tel. 414.224.3273 | Fax. 414.271.7588 | [log in to unmask]<mailto:[log in to unmask]>
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