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Reply To: | The Museum System (TMS) Users |
Date: | Thu, 23 Jul 2009 12:22:57 -0400 |
Content-Type: | multipart/alternative |
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Hi Alexis,
We treat the physical object as one item, so it gets one record. But the
drawings on either side would be assigned subpoints (we use letters for that
purpose, so the item would be 2000.1.0, but with the subpoints, would be
2000.1.0a,b) and the individual sides would be described and tracked using
the letters as part of the number.
Diane Lee
Collections Manager
The Connecticut Historical Society
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On
Behalf Of Alexis Lenk
Sent: Thursday, July 23, 2009 12:14 PM
To: [log in to unmask]
Subject: Recto/Verso Objects
Hello,
I am wondering if anyone can share how they treat recto/verso objects in TMS
(e.g. two drawings – one on each side of a single sheet of paper). We have
done it a few different ways and are looking to standardize our rules if
possible.
Does anyone use: a single record with the information for both drawings
crammed in? components? two separate records linked together (or to a third
parent r/v record)?
The advantages to having 2 distinct records seems to be better management of
the cataloguing data of each drawing, with the ability to attach specific
images to that data. The advantages to having a single record seem to be
better management of conservation reports, managing locations and loans,
etc.
Thanks for any thoughts.
Alexis Lenk
Coordonnatrice, Documentation des collections
Centre Canadian d’Architecture
Montréal, Québec
(514) 939-7000 ext. 1520
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