Dear Kathleen,
We update the constiuent record and add the old name as Alternate Name (labelled "previous/historic"), and then we update the location the location authority. That way I can still search the location in TMS using the old constituent name.
Kind Regards,
Morten
[cid:image001.jpg@01CE6699.A86BA760]
Morten Nybo
Projektleder/Project manager
Kulturstyrelsen/Danish Agency for Culture
H.C. Andersens Boulevard 2
1553 København V
Twitter: @mdnybo
T. +45 3373 3373<tel:%2B45%203373%203373> / +45 3374 5045<tel:%2B45%C2%A03374%C2%A05045>
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kulturstyrelsen.dk<http://www.kulturstyrelsen.dk/>
Fra: The Museum System (TMS) Users [mailto:[log in to unmask]] På vegne af Sally Mcintosh
Sendt: 8. december 2015 18:00
Til: [log in to unmask]
Emne: Re: Location name changes
Dear Kathleen,
I've also done the same with office locations which were originally named as the person who occupied that office (seriously!) I've renamed them under floor and room number and put the office name in brackets in the description field.
Regards
Sally McIntosh
Documentation Officer
Museums and Galleries
Education and Children's Services
Reserve Collection Store
Kittybrewster Works
38 Powis Terrace
Aberdeen
AB25 3RF
Tel: 01224 523709
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Wilson Jarred
Sent: 08 December 2015 16:44
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Location name changes
We have experienced something like this. We used the existing location authority, changed the name, and put some notes in the location's Description field such as "room previously known as the North Gallery."
Jarred Wilson
Associate Registrar
The John and Mable Ringling Museum of Art
5401 Bay Shore Road
Sarasota, FL 34243
tel. 941-359-5700 x1504
fax 941-359-7716
www.ringling.org<http://www.ringling.org/>
[TheRingling_iconsTOP_fsu]
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Kennelly, Kathleen
Sent: Tuesday, December 08, 2015 9:49 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Location name changes
Dear TMS Users:
I am wondering how other institutions have dealt with locations that have changed in name only.
We have an external location that has a new name, but nothing has physically changed with the space - i.e. room numbers, etc. are the same.
Have you simply updated the name of the location in Location Authority?
Or did you deactivate the old location, create a new location, and then "move" all of the objects to the new location to maintain the history?
Thanks for your assistance!
Best,
Kathleen
------
Kathleen Kennelly
Collections Information and Database Specialist,
Digital Infrastructure and Emerging Technology
617-384-6762
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Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
www.harvardartmuseums.org
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