Are any of the Portfolios accessioned? If not I would create a new
numbering system just for the virtual objects/portfolios.

 

We had the same problem: sometimes a pair of earrings were given
separate (unrelated) acc numbers. When we put them on the website, it
seems ridiculous to have 2 records, so we created virtual object records
to manage them. The worst was a string of 16 amulets, each with a
different acc number. We tried different methods until I finally settled
on the VO.x scheme. This means that we have to enter a string of
applicable acc numbers and a sort number to the user defined fields, but
it's made them much easier to handle (and abated my headache!).

 

Chad M Petrovay

Collections Database Administrator

The Walters Art Museum

600 North Charles Street

Baltimore, MD  21210

P: 410.547.9000 x266

F: 410.837.4846

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www.thewalters.org <http://www.thewalters.org/> 

 

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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Melisa Lujan
Sent: Friday, October 31, 2008 12:53 PM
To: [log in to unmask]
Subject: numbering virtual objects - portfolios

 

We are in the process of creating virtual objects for portfolios of
prints in our collection and linking those virtual objects to the
individual prints, which are already catalogued. My question is
regarding the numbering of the portfolio/virtual object. In some cases,
we received prints from a portfolio at different times and through
different donors/donations. Therefore, the prints have different
accession numbers. If I want to create a virtual object for a portfolio
that is linked to prints that have different accession numbers, how do I
number the portfolio/virtual object? Has anyone dealt with this dilemma
before and have any suggestions?

 

Melisa :O)

 

Melisa Lujan

Assistant Registrar

El Museo del Barrio

1230 Fifth Avenue

New York, NY  10029

212-660-7131

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