*JOB TITLE:*  Museum Database Administrator

*DEPARTMENT:* Collections

*REPORTS TO:* Director of Collections Management



*New-York Historical Society*, a preeminent educational and research
institution, is home to both New York City’s oldest museum and to one of
the nation’s most distinguished independent research libraries. N-YHS is
dedicated to presenting exhibitions and public programs, and fostering
research that reveal the dynamism of history and its influence on the world
of today. Founded in 1804, its holdings cover four centuries of American
history, and include one of the world’s greatest collections of books,
manuscripts, graphic materials, historical artifacts, and American art
documenting the history of the United States as seen through the prism of
New York.



*JOB SUMMARY:*

The New-York Historical Society is looking for a Museum Database
Administrator to oversee and maintain it’s museum database using The Museum
System (TMS). The database includes approximately 90,000 object records and
50,000 digital images. The ideal candidate should be highly skilled with
database administration and knowledgeable about standard museum
registration and collections management procedures.



*RESPONSIBILITIES:*

*Ongoing responsibilities include:*

·         Maintaining database on Microsoft SQL server using SQL Server
Management Studio; familiarity with SQL queries a must.

·         Performing  regular maintenance routines in TMS and using
plugin-ins, including configuration of settings in DB config and user
account and security management

·         Writing, editing, and troubleshooting Crystal Reports

·         Liaising with Gallery Systems and IT department on web interfaces
and software upgrades

·         Troubleshooting for both the TMS client and remote application,
and integrated applications.

*Daily responsibilities include:*

·         Performing batch uploads of object and media records using TMS
importers and Access; processing digital media files for upload; processing
new museum accessions;

·         Providing TMS and eMuseum tech support as needed; providing
training sessions to staff and interns, including writing instruction
manuals;

·         Participating in ongoing review of data entry and style
standards;

·         Performing regular data clean-up and overseeing intern data entry
projects;

·         Maintaining and updating internal TMS style guide;

·         Producing reports and packages as needed/requested by museum
staff and researchers

·         Maintaining location authority and tracking object movement in
TMS, familiarity with the TMS bar coder a plus;

·         Assisting with updating loan and exhibition records as needed

·         Adding collection records and images to eMuseum and liaising with
IT department on web interfaces, familiarity with web APIs a plus;

·         Preparing collections metadata for upload to Artstor, Google
Cultural Institute, and Islandora.





*QUALIFICATIONS:*

   - Bachelor's degree, preferably in the humanities; graduate work in
   museum studies or library science is preferred
   - Minimum three years of experience with TMS administration and Crystal
   Reports
   - Substantial previous experience working with TMS in a museum
   environment; experience upgrading TMS a plus
   - Strong knowledge of SQL as used in MS SQL Server, XML, and Crystal
   Reports
   - Excellent and demonstrated expertise in database administration
   - Knowledge of Microsoft Access and ability to troubleshoot Access
   databases
   - Strong writing and interpersonal skills; ability to problem solve and
   work independently
   - Ability to work at a computer for long periods of time



*PHYSICAL DEMANDS:*  *The physical demands described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job.  *



This is largely a sedentary role using a computer; however, some filing is
required.  This would require the ability to lift files (up to 25 lbs),
open filing cabinets, and bend or stoop as necessary.



*TO APPLY:*

For consideration please send a cover letter, resume, and salary
requirements to: [log in to unmask]

*Please reference the job title in the subject line.  *



The New-York Historical Society is an Equal Opportunity Employer.




Nicola Astles
Museum Content and Technology Administrator
New-York Historical Society
170 Central Park West
New York, New York 10024
[log in to unmask]
212-873-3400 x338

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