Frances-
I just created a new Query Group (that I called Deaccession Proceeds) that
includes
Amount applied
Department (of deacc object)
Entered date
Login
ObjectNumber (of new object)
Tranaction Date
Use of Proceeds Remarks
So we can now search for objects that have been funded by deaccessioning
proceeds.
We also would like a real link between the deaccessioned object record and
the new object record. So we could edit the two related records more
easily.
I am very interested to see that you all are using TMS for this. I think
most of our institutions are involved in "very aggressive deaccession
program(s)"!
Jenny
-----Original Message-----
From: Frances Francis [mailto:[log in to unmask]]
Sent: Wednesday, May 04, 2005 12:11 PM
To: [log in to unmask]
Subject: Re: deaccessioning
We use it as well, for managing a very aggressive deaccession program, in
the same manner as described below.
With respect to the use of proceeds function: I can not for the life of me
determine if a link is actually established between a deaccession record and
a new object record via the New Object Number field. We would love to see
linked deaccessions as Related Records in the new Object Record. Perhaps
this has been addressed in the upgrade.
We also have trouble querying when many deaccessions fund one new
acquisition, and can not find the New Object Number field in our
configuration/query group hierarchies. We are probably missing something
obvious: does New Object Number appear in the deaccession query groups for
other users (our version is 9.15)?
As it stands, we rely on a report to gather the data together, since New
Object ID is a field available to Crystal Reports.
Frances R. Francis
Registrar
High Museum of Art
1280 Peachtree Street, NE
Atlanta, GA 30309
tel: 404-733-4480
fax: 404-733-4502
email: [log in to unmask]
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On
Behalf Of Glosson, Eunice
Sent: Tuesday, May 03, 2005 5:06 PM
To: [log in to unmask]
Subject: Re: deaccessioning
Yes. We use them to report book value comparisons with sales proceeds,
and as an accounting function. We record sale date, lot number, Auction
house, approval information, etc. reasons for deaccessioning, etc.
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Wilker, Jenny
Sent: Tuesday, May 03, 2005 4:26 PM
To: [log in to unmask]
Subject: deaccessioning
Hello all-
We are wondering how you find the deaccessioning and use of proceeds
functions in TMS? Do you use them? Do they meet your needs? Do you
have
any tips you would like to share?
Thanks,
Jenny
________________________
Jenny Wilker, Ph.D.
Manager, Collection Information
Information Services
Philadelphia Museum of Art
215-684-7746
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