The only records we delete are duplicates and mistakes. We actually encounter dupes frequently, since our database is shared by the National Portrait Gallery and its research office, the Catalog of American Portraits (NPG exhibition records and CAP records overlap frequently.) Still, only three of us-two CAP staff people with System Administrator rights, and one collections management staff person with her own special set of rights--can delete object records. People have to request us to do it for them, and that has never been a problem for us.

Sue Garton

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Glosson, Eunice
Sent: Tuesday, October 20, 2009 12:54 PM
To: [log in to unmask]
Subject: Re: Deleting Objects

Only the systems administrator can create or delete object records (here, that's the registrars).  We don't normally delete records, except those that we might create for testing purposes. We do not delete old loans, or temporary deposits, or any other non-permanent type records.  I think the TMS tracks deleted records, but I am not certain how to get this information.

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay
Sent: Tuesday, October 20, 2009 12:26 PM
To: [log in to unmask]
Subject: Deleting Objects

I think this has hit the list-serv before, but I was wondering who within your organization has permission to delete object records from TMS?

How is this tracked, and what are your policies for deleting records?

Chad Petrovay  |  Collections Database Administrator
MIM-Musical Instrument Museum | 8550 S. Priest Drive  |  Tempe, AZ 85284
480.481.2460 main  |  480.353.2746 direct | 480.481.2459 fax  | www.themim.org