Hello Julianna, 

 

        I was able to replicate your issue.  When we added in the Exhibition Object Titles link in TMS 2010 we didn’t add a filter in the Objects Module Fact Sheet to only report on titles from within the Objects Module.  We just released a patch  that fixes several issues and this is one of them.    You can get the patch from the downloads area on the Products page of the Gallery Systems website.   (Not everyone has access to the download page you will need the login credentials that the Support Team has given to you or your system administrator.) 

 

   Enjoy your Fact Sheet reports. 

 

     Thanks.

 

     Best Regards, 

 

     Bob 

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Juliana Kreinik
Sent: Monday, January 10, 2011 2:07 PM
To: [log in to unmask]
Subject: Fact Sheets (part 2)

 

Hello TMS Users,

A basic question: can Object Record Fact Sheets be changed/amended/edited in TMS 2010?

We have a small catalogue raisonne staff, and we used the Fact Sheets (in the Object Module) on a fairly regular basis in TMS 9.35 -- they gave us a simple, quick listing of our basic Object Record info.

We recently upgraded to TMS 2010, and the Fact Sheets have changed a bit.

Now, when we create Fact Sheets for single or multiple Object Records, we have a recurring problem: If an Object Record has more than one (Primary, or Alternate) title, the Fact Sheet lists EVERY title. Even when an Object record has 16 primary titles.

It seems that the multiple titles originate from exhibitions -- i.e., every time an Object is in an Exhibition, the Exhibition-Related Object title is then linked back to the main Object Record. So, one Object in our database was in 16 different exhibitions, hence we have 16 Primary titles for that Object. The titles are identical, however. So, when printing a Fact Sheet, we have the same Primary title listed 16 times.

Does anyone know if I can eliminate these multiple (Primary) Object titles from our Fact Sheets (other than manually editing them after the Fact Sheet is created)?

I am the staff member who most frequently fishes around with our Database Configuration and attempts to fix/adjust basic TMS issues, but I do not use Crystal Reports, nor does anyone else at our office. We don't have an in-house CR person.

I am hoping that someone might at least be able to give me an answer about whether we would have the ability to edit the way Fact Sheets pull information from Object Records, and then perhaps tell me where I can turn for help with next steps...

Many thanks in advance!

Juliana Kreinik
Researcher
The Hans Hofmann Catalogue Raisonne Project
400 West Broadway, 3rd Floor New York, NY 10012


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