External Email - Exercise Caution
As an addendum to Renne's question about displaying long term loans on your collections websites, I would be interested to know how many of you have specific language in your loan agreements to address this? If you do specify web display, I would be interested in knowing the language you use in your agreements.
Thanks,
Frances
On Fri, Jan 3, 2020 at 7:00 PM TMSUSERS automatic digest system <[log in to unmask]<mailto:[log in to unmask]>> wrote:
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1. TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
Date: Fri, 3 Jan 2020 10:00:25 +0000
From: "Brown, Hugo" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
External Email - Exercise Caution
Good morning.
The National Gallery does display long-term loans on our website. We use the credit line to indicate that the work is on loan to the National Gallery; in addition to this, the inventory number will begin with the letter ‘L’. This information can be found under the ‘Key Facts’ for the picture, alongside the other ‘tombstone’ information. For example: https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nationalgallery.org.uk%2Fpaintings%2Fmaster-of-1487-probably-pietro-del-donzello-the-departure-of-the-argonauts&data=02%7C01%7CTMSUSERS%40si-listserv.si.edu%7C8bcfc8f7f6c544d7674608d792c3a3da%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637139241283031049&sdata=BMRjdLbzXfbibhnT5gMexCehw2jsimKQlvx7bTPrXVo%3D&reserved=0
With best wishes,
Hugo
Hugo Brown
Collection Information Officer
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From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Terry Segal
Sent: 02 January 2020 17:14
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
External Email - Exercise Caution
At the DIA we do not display regular long-term loans on our website. We have images of Guest of Honor Loans, which are one-offs that are considered like a mini exhibition, and we display a selection of loans from current exhibitions. But these are found on the exhibition pages, not individual object records from the collection search feature. We had a complaint several years ago from a patron who was dismayed that his long-term loan of a Korean vase was not searchable on the website.
Terry L. Segal
Director of Registration
Detroit Institute of Arts
Phone: (313) 833-7907
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Date: Tue, 31 Dec 2019 18:21:55 +0000
From: "Bomgardner, Renee" <[log in to unmask]<mailto:[log in to unmask]><mailto:[log in to unmask]<mailto:[log in to unmask]>>>
Subject: Displaying long-term loans on website
Good Afternoon,
For those of you, who have long-term loans, are these objects included on your online collection pages? If so, how do you indicate to users these are on long-term loan and not part of your institutions permanent collection? Are only certain long-term loans shown, for instance WPA objects? This topic has come up as we are in the process of redesigning our collection pages.
Any advice, procedures, or polices, on this issue is appreciated.
Happy New Year!
Renee
Renee Bomgardner
Collection Information Manager
Philadelphia Museum of Art
Information & Interpretive Technologies
t 215-684-7288
PO Box 7646, Philadelphia, PA 19101-7646
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Frances Lloyd-Baynes | Head of Collections Information Management
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