Hi Chad,
Thank you for your response to my question about deleting thesaurus terms. I checked my permissions, and I think I'm set to see just about everything that is applicable here(System Admin permissions). I haven't been able to add "Statuses-Active" and "Statuses-Inactive" to my advanced query for Thesaurus Geography (it seems to be available only under Exhibitions). I'm using TMS 2010, so it may have different fields available in the query groups manager (these two aren't listed in Geography Xrefs). Grrr indeed. Oh well, I guess I'll send an inquiry to support. Thank you very much for your input, though, it is much appreciated, especially since now I can tell the support people that I have tried this avenue of attack. (Also, I've read several of your other posts to the list, and I want to say "thank you!" for your participation on the list in general because your answers are always informed and seem quite helpful.)
Sincerely,
Jennifer Day
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay
Sent: Wednesday, January 12, 2011 10:25 AM
To: [log in to unmask]
Subject: Re: Problem deleting terms from thesaurus
Jennifer,
Grrr. I hate when this happens, mostly because finding that one object can drive you out of your mind.
Firstly - what sort of permissions do you have? If you can't see a record in TMS , you can't find the record in TMS. (this is a caveat, if you're working in Thesaurus, you probably have admin rights and can see everything, but it's nice to rule out this possibility)
Secondly, did you search under both "Statuses-Active" and "Statuses-Inactive." I find that the term I'm looking for is often an inactive status.
Chad Petrovay | Collections Database Administrator | 480.478.6058 direct
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jennifer Day
Sent: Wednesday, January 12, 2011 10:02 AM
To: [log in to unmask]
Subject: Problem deleting terms from thesaurus
Hello,
I am a relatively new TMS user and have recently decided to dive into thesaurus management. For my first task, I am attempting to clean up our very "eccentric" terms, which include many duplicate terms (under Authorities). I have been trying to delete all links to particular terms so I can delete them from the thesaurus entirely, but several times now I have run into this problem:
When I try to delete the desired term, it tells me the term is in use 1 time. I can delete all but the one link, but I can't locate the record that is using the term. I have run queries every way I can think of, but I can't find the offending records. I have looked for archived terms, but can't find any of those either. Does anyone have ideas about how I could locate these records? Or if there is something I'm not taking into consideration that I should?
Many thanks,
Jennifer
Jennifer Day
Registrar, Indian Arts Research Center
School for Advanced Research
PO Box 2188
Santa Fe, NM 87504
Phone: 505-954-7205
Fax: 505-54-7207
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