Hi Hilde,

I'm curious if you've had many responses to this question.  We recently ran
into this issue, with a tea set actually, and I ended up changing the
records from components to a parent-child record relationship, with the
whole set being the parent.

The usual process here was to create components for pieces of a set that
were being shipped separately or to different locations from the rest.  It
was fine for tracking movement, but that's it. Otherwise I feel like
components tend to create unnecessary confusion and hassle, particularly
with less-proficient TMS users. I think we overuse them.

I'd be interested in seeing some nice clear data entry standards for the
use of components if anyone has some they'd be willing to share.  It seems
to me they should be created only for separable parts of objects, that
would likely never be exhibited on their own, for example the lids of
containers.  This definition tends to expand over time though, and that
causes problems!

Bon vendredi indeed!

Cheers,
Nicola





Nicola Astles
Museum Content and Technology Administrator
New-York Historical Society
170 Central Park West
New York, New York 10024
[log in to unmask]
212-873-3400 x338

On Fri, Jun 5, 2015 at 7:41 AM, Bélanger Ariane <[log in to unmask]>
wrote:

>  We are interested here also!
>
>
>
> *Ariane Bélanger*
>
> Technicienne en muséologie, Service de la conservation des collections
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> *De :* The Museum System (TMS) Users [mailto:[log in to unmask]] *De
> la part de* Hilde Bøe
> *Envoyé :* 9 mars 2015 07:02
> *À :* [log in to unmask]
> *Objet :* Linking components to exhibitions/loans?
>
>
>
> Hello all,
>
>
>
> Would anyone like to share their best practices for loaning out, or
> exhibiting, a single component within an object record? For example,
> loaning out only the teapot from a tea set, where each piece of the set is
> defined as a component within the tea set object record.
>
>
>
> Our case is what we call modern copies of Munch’s own photos where we can
> have several physical copies of a Munch original, and all copies are
> registered under the same object number. When one of these copies is
> included in an exhibition or a loan we would of course want to link the
> single component and not the whole record to the exhibition or the loan. It
> seems that TMS doesn’t allow this kind of component/object separation for
> the purposes of loans and exhibitions. We use TMS 2012.
>
>
>
> Perhaps the only answer is to avoid creating components for sets where
> loans like this are a possibility, but I’m curious to know how others have
> approached this.
>
>
>
> Kind regards,
>
>
>
>
> *HILDE BØE *Digital samlingsforvalter | Digital Collection Manager
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