Hi Emmanuelle,

I have been working with intellectual child records to fill this need. I am actually going to give a talk at collective imagination in 2016 on this topic, related to rare books. The naming conventions we use for sketchbooks are:

[accession number].[sequence number]_[side designation] for example: 31.32.51.01_recto ; 31.32.51.01_verso

This naming convention does vary a bit for rare books, but is generally the same. I have found this has helped our users differentiate between intellectual child records and other records.

Currently I am working with sketchbooks, logs etc. One of the issues I have encounter is loose pages in the books. Since they could be framed and placed in a different location I am doing some testing to determine how to incorporate intellectual child records and child records for an object.

I would be happy to send our current policy for intellectual child records if that would be helpful to you.

Best,
Allison

Allison Evans
Collections Manager/Registrar
Stark Museum of Art
712 Green Avenue
Orange, Texas 77630
409-886-2787
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www.starkmuseum.org

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Delmas-Glass, Emmanuelle
Sent: Wednesday, October 14, 2015 11:04 AM
To: [log in to unmask]
Subject: Complex objects page ordering


Dear all,

Calling on your collective wisdom to see how you might have worked out the parent-child records relationships, especially where assigning a specific order to the children is concerned.

We are dealing with complex objects, such as sketchbooks and portfolios, that have a master record for the overall object and individual fleshed-out TMS records for each page.  The page sequence is critical and my question is how do you record the sequence in TMS? Side note: we do not want to rely on parenthetical accession numbers.

Are you using a field in addition to the relationship field? And if yes, which one and how?
Thanks!

Emmanuelle

Emmanuelle Delmas-Glass
Collections Data Manager
Collections Information & Access Department
Yale Center for British Art
http://britishart.yale.edu<http://britishart.yale.edu/>
203-410-4069
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