External Email - Exercise Caution
Hi Lucille,
Here’s an example of our RR form. It’s run from a bibliography record with requestor’s info. We have a parameter to indicate whether the form is for a single object or multiple which indicates the subreport to run for object info (for more than one object the form then references an exhibit A list)
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Shelby Lakins (she/her)
Database Manager
815.471.8918
[log in to unmask]<mailto:[log in to unmask]>
Blanton Museum of Art
The University of Texas at Austin
200 E. Martin Luther King Jr. Blvd., D1303
Austin, TX 78712
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From: The Museum System (TMS) Users <[log in to unmask]> on behalf of Lucille Stiger <[log in to unmask]>
Date: Tuesday, January 30, 2024 at 9:41 AM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: Using TMS to Generate Rights and Reproductions Contracts
External Email - Exercise Caution
Hi Jeremy,
Thank you for sharing your wisdom! This is really helpful.
Sincerely,
Lucille
Lucille Stiger
Registrar
Allen Memorial Art Museum
440.775.8668
On Tue, Jan 30, 2024 at 10:25 AM Munro, Jeremy T. <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Hey Lucille,
I don’t have an R+R form but have done a lot of other work with automating forms in Crystal. Generally, you’re safe to design the form in Word and have Gallery or a contractor just replicate that. Crystal doesn’t have that much of a problem with blocks of text, signature lines, checkboxes, and other standard aspects of forms. So if you have an existing R+R contract you use you’ll probably be able to have someone replicate it. The real question is where you want any object information to go that’s probably the most stringent thing since it’ll affect the groups in the reports.
I don’t have an R+R report on me, but as an example of what is very easily doable attached is the deed of gift form I automated when I was at National Museum of African Art – pretty standard stuff, legalese on page 1, object list on page 2. A non-exclusive license or other repro contract I would probably make very similar to this.
Best,
[NASM Logo.]
Jeremy Munro (he/him) / Database Administrator
NATIONAL AIR AND SPACE MUSEUM
o:202-633-0063 / [log in to unmask]<mailto:[log in to unmask]>
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From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Lucille Stiger
Sent: Tuesday, January 30, 2024 10:08 AM
To: ListServ tmsusers <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Fwd: Using TMS to Generate Rights and Reproductions Contracts
External Email - Exercise Caution
Hi Everyone,
I'm resending this email since no one responded the last time.
We are interested in streamlining our Rights and Reproductions process. Currently we are using an old form that was designed in Filemaker Pro! Does anybody have a R&R from designed in Crystal Reports that they would be willing to share? We are using TMS 2021R2.
Also would anyone be willing to share a TMS generated Rights and Reproductions contract/form. My knowledge of Crystal Reports is limited; consequently we likely will contract with Gallery Systems to design the form for us. It would be great to have an example on hand when we begin to think about what we want our form to look like.
Thanks again for all your help!
Sincerely,
Lucille
Lucille Stiger
Registrar
Allen Memorial Art Museum
440.775.8668
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