Reminding users to update the attribution label is an ongoing effort and
is definitely a training issue.  There is a report I run monthly (see
attached) to see what Constituent records have been changed since a
given date and what object records may be effected.  By looking down the
list of Constituents to see which changes involved names and then
looking at the list of related objects you can see where the current
attribution label does not conform to a change in the Constituent name.
There are usually not too many of these each month, but there are always
a few. It would be nice if attributions could be updated when a change
in the Constituent name was entered.  Monitoring attributions is an
ongoing task.

 

As far as the Use in Attribution check box goes, it's not meant to stay
checked.  You check it for the desired Constituents when you're ready to
create a new attribution label and then you click on the Create Label
button to automatically generate the Forward and Inverted Display texts.
Assuming that the Constituents are in the desired display order and
you've entered the appropriate Prefix, Suffix, etc. on the
Cross-Reference  Information tab, the Create Label button should produce
the Attribution correctly.  You can always enter or edit the Forward and
Inverted Display fields manually if that's necessary.  The Use in
Attribution checkbox is a one-time thing and needs to be reselected if
you're generating a new attribution with the Create Label button.

 

Hope this is helpful.

 

Sue Finkel

Collections Information Systems Coordinator

Registrar's Office

National Gallery of Art

Washington, DC

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Aylsworth, David
Sent: Friday, March 08, 2013 5:36 PM
To: [log in to unmask]
Subject: Re: attribution forward display label field

 

Along these same lines, does anyone else have the problem of the
attribution label not sticking when you close the constituent box?  When
we make updates and actually remember to check the attribution box (Like
Ella, I'd like this to be more automated too...), when we close the
constituent assistant, and open it back up, the box is unchecked again.


 

Hopefully my problem is one of those idiot things that I should have
known or realized.... But I'm very interested in Ella's request too!

 

David

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Ella Rothgangel
Sent: Friday, March 08, 2013 4:20 PM
To: [log in to unmask]
Subject: attribution forward display label field

 

Has anyone found a solution to make the attribution forward display
label feature in tms2010 more automatic?  

 

For example, when someone updates the spelling of an artist's name in
the constituent record, it is automatically updated in objconstituents,
but it still requires a one-at-a-time manual update in all of the
associated object records.  Has anyone found a workaround to make this
easier to do?

 

A second problem we encounter are users who forget that the attribution
label is there and don't update it when they update or change
constituents.  I have a lot of cataloguers making changes to obj
constituents and while I can communicate to everyone to look at
attribution label, I would love a reminder or alert or something to
happen at the point of data entry to either update the attribution label
or ask the user if they want to update the attribution label at the same
time.  

 

Both of these examples have caused me not to use the attribution label
as much as I would like to.  Has anyone found workarounds that help?

 

Ella

 

 

 

Ella Rothgangel

Collections Information & Imaging Administrator

Saint Louis Art Museum

One Fine Arts Drive, Forest Park

St. Louis, Missouri  63110

314.655.5408

 

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