We use containers in all kinds of ways, but they are particularly valuable
for solander boxes. Our Prints, Drawings, and Photographs locations are
conceptual, rather than specific (PDP Main Storage [M355], Prints, Italian
Old Masters, 14 x 18 box, monographic 2 or PDP Main Storage [M355],
Drawings, 16 x 22 box, alphabetical). We have many boxes with the same
"location".
Designating a unique container for each box allows us to print out box lists
and will also immensely facilitate the move we are planning for next year.
We are now bar coding each box and will scan and upload those codes to track
the movement of thousands of works on paper every day.
That said, easier access to the Container Assistant would be very helpful.
And sometimes our users do move entire containers when they mean to move
only one thing out of a container, or vice versa. We would also like to be
able to enter and track the locations of empty containers in the Objects
module. You can do this in the Shipping module I believe. I am not sure
why it can't be done in Objects.
Jenny Wilker
Manager, Collection Information
Philadelphia Museum of Art
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]On
Behalf Of Jen Kaines \\eoj
Sent: Friday, December 09, 2005 4:52 AM
To: [log in to unmask]
Subject: Re: Use of containers
We are successfully using Containers here at Leeds for a diverse spread of
collection types and container types. Each container has a unique
identifier with a prefix much like below. We are planning a major move of
our stores within the next year so are hoping we can easily update locations
during the move using Container updates, rather than individual items.
We had a report written for us by Gallery which gives us a detailed list of
everything in a specific container. This list is being enclosed in each box
so we can audit items through the move.
Let me know if you would like further details on the report.
Jen Kaines
Registrar
Museums and Galleries
Learning and Leisure Department
Leeds City Council
Tel: 0113 214 6529
Fax: 0113 214 6539
www.leeds.gov.uk
Stephanie Leverock <[log in to unmask]>
Sent by: "The Museum System (TMS) Users" <[log in to unmask]>
08/12/2005 20:22
Please respond to "The Museum System (TMS) Users"
To: [log in to unmask]
cc:
Subject: Re: Use of containers
We are fully using the container feature, nearly 1/3 of our objects (appx.
60,000) are stored in containers. We only recently upgraded to 9.2 and I am
still cleaning up duplicate container numbers and messy data entry, but so
far it is terrific and will allow us to do the cleanest data entry possible
involving containers. Since we have 10 curatorial departments and various
container types, then duplication of container numbers, we have a prefix
naming system which makes it very easy for data entry.
i.e.: AMB10 (Arts of Americas box 10)
DAT556 (Dec Arts Tray 556)
I think if you are starting fresh you will have no problem. I keep MS
Access views of TMS so can easily access the Crates information, but I agree
that it would be good if we could access the information as we can the
location hierarchy. Our exhibitions and loans registrars would really like
better access to this information, so I will probably design an
Access-linked database for them. As for reports, I only have a few right
now with containers but plan to write a more soon!
Stephanie Leverock
Records Manager and Collections Review Coordinator
Brooklyn Museum
200 Eastern Parkway
Brooklyn, NY 11238-6052
Tel: (718) 501-6483
Fax: (718) 501-6135
Heidi Taylor wrote:
We are using the "Container" feature and I have found it to be most
useful. We use it for boxes (or clothing racks, etc.) that can be moved
from room to room or shelf to shelf. You can move one object or all of
them.
There is one major problem, the containers don't show up on location
reports. I have one report that was customized for me (but never really
finished by TMS) that works OK but not great as it makes the reports
twice as long.
If anyone else has a good report I would love to have a copy, otherwise
I will be happy to share the one we got.
Heidi Taylor
Assistant Registrar
The John and Mable Ringling Museum of Art
941-359-5700 ex. 1502
<mailto:[log in to unmask]> [log in to unmask]
<http://www.ringling.org/> www.ringling.org
Now showing
Picturing What Matters: Photographs from the George Eastman House
November 19, 2005- January 8, 2006
Coming soon
Waking Dreams: The Art of the Pre-Raphaelites from the Delaware Art
Museum
January 28 - April 3, 2006
<mailto:[log in to unmask]> [log in to unmask] 12/08/2005 11:52 AM >>>
I'm curious to know who out there is fully using the Location &
Movement
"Container" feature and particularly how it works for storage boxes.
Would you recommend a transition to its use, or is it better to manage
boxes with the Level and SubLevel fields?
Is it difficult not having an easy portal to the crates table through
TMS?
Thanks!
Jeffrey Smith
Assistant Registrar for Collections Information
Freer Gallery of Art & Arthur M. Sackler Gallery
Smithsonian Institution
P.O. Box 37012
Sackler 1040, MRC 707
Washington, D.C. 20013-7012
<mailto:[log in to unmask]> [log in to unmask]
tel: 202-633-0348
fax: 202-633-9770
<http://www.asia.si.edu/> http://www.asia.si.edu
--
Stephanie Leverock
Records Manager and Collections Review Coordinator
Brooklyn Museum
200 Eastern Parkway
Brooklyn, NY 11238-6052
Tel: (718) 501-6483
Fax: (718) 501-6135
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