We've found using Access to view current locations and mark the
inventory status & date in the "Remarks" field to be very useful. This
requires the creation of 2-3 queries that work together.

 

It allows you to see everything in table fashion by location and have
TMS open at the same time to move things found or in the wrong place.
The access query is then updated, and the "found" status of the object
can be recorded at the same time. Plus, it records the history of the
inventory in place that stays with the location history of the object
and is searchable from within TMS - a way of monitoring the progress of
the inventory.

 

Assistant Registrar for Collections Information 
Smithsonian Institution 
Freer Gallery of Art and Arthur M. Sackler Gallery 
1050 Independence Avenue, SW 
MRC 707, P.O. Box 37012 
Washington, DC 20013-7012 
tel:202-633-0348 
fax:202-633-9770 
[log in to unmask] 

________________________________

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jeri Moxley
Sent: Wednesday, January 24, 2007 12:55 PM
To: [log in to unmask]
Subject: Re: Large Collections Inventories

 

We're in the midst of a collection inventory and are entering the
Inventory stamp one record at a time. It would be great if it were
possible to enter the inventory stamp in the way that the Random Check
feature works for a group of records.

 

Jeri

 

--------------------------------------------------------------------
Jeri Moxley Rojas
TMS Specialist
Solomon R. Guggenheim Museum
1071 Fifth Avenue
New York, NY 10128
tel: (212) 423-3509
fax: (212) 462-4225
email: [log in to unmask] <mailto:[log in to unmask]>  

 

 

________________________________

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Finkel, Susan
Sent: Wednesday, January 24, 2007 11:05 AM
To: [log in to unmask]
Subject: Large Collections Inventories

TMS ListServ Members:

How do you handle the posting of inventory location verifications for a
large number of objects?  It is my understanding that current TMS
inventory functionality deals with these verifications one object at a
time.  Is there an approach anyone has used successfully when the
inventory involves thousands of objects?

 

Thanks!

Sue Finkel

Collections Information Systems Coordinator

Registrar's Office

National Gallery of Art

Washington, DC

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