External Email - Exercise Caution
Hi Kim and Hannah,
we are still in the process of getting our exhibition management processes into TMS Collections so I am very interested in this subject. We are planning to use repeatable flexfields (in data / out date / page turn date) in the exhobjxrefs contexts and, as they do not display nicely (in, in, in, out, out, out instead of in-out, in-out) build a data view for display. In the objects context, the changes are recorded through the object movements.
One problem with this is that people have to think of putting this information into the exhobjxrefs and additionally moving the object in the objects module; the other question is how to best record the exhibition history of the object.
Also, we are still thinking about whether it it would work to use the said flex fields for planning the rotations or whether additional fields would be necessary. For in/out one could always to a query to look for objects with a in/out date in the past and no matching object movement to identify incoherences.
We are still not sure about the on/off view status – it would be nice to have it as a filter for queries but it is another field to have in mind likely to be forgotten. I am thinking about whether we could refresh it via an update script when the object is moved but that will not help for reproductions or object images in media installations.
Best, Iris
Dr. Iris Blochel-Dittrich
museum documentation
Stiftung Jüdisches Museum Berlin
Lindenstrasse 9-14
10969 - Berlin
Tel. : +49 30 25993-442
Fax. : +49 30 25933-409
**** CURRENT EXHIBITIONS ****
Paris Magnétique. 1905–1940
until 1 May 2023
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Jewish Life in Germany: Past and Present
The core exhibition
https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.jmberlin.de%2Fen%2Fcore-exhibition&data=05%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7Cbf158aa7ac904d1d6dc308db3a81701e%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C638168099853799946%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ZgFSkbOCWwYcdQuXd7ElAMimGpg4Ft2C2VhFYFjbfaM%3D&reserved=0
**** FOR CHILDREN ****
ANOHA – The Children's World of the Jewish Museum Berlin
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Von: The Museum System (TMS) Users <[log in to unmask]> Im Auftrag von Hoose, Hannah
Gesendet: Montag, 10. April 2023 23:04
An: [log in to unmask]
Betreff: Re: Methods for managing exhibit rotations in Exhibits Module
External Email - Exercise Caution
Hi Kimberly,
We've been using the Exhibitions module to organize collection gallery rotations at MoMA since ~2018 and, unfortunately, there is no fool-proof method. We have tried a few iterations (organizing a full floor of galleries within one Exhibition record, giving each gallery its own exhibition record + managing with Exhibition packages) and currently employ many fields you mentioned here, such as On View Status and Sub-Section, as well as Included/Excluded in venues. I'm happy to discuss further off-list if you'd like to compare notes!
Best,
Hannah
On Mon, Apr 10, 2023 at 4:51 PM Kimberly Koons <[log in to unmask]<mailto:[log in to unmask]>> wrote:
External Email - Exercise Caution
Would anyone be willing to provide examples of how you are documenting object rotations in the exhibit module?
For example, do you use venues to include/exclude objects from the full exhibit object list?
What if rotations are staggered and dont fit into a neat time period that can be called a venue? What other fields do you perhaps use to track exhibit dates for individual objects?
Do you use Exhibit Object Status (e.g. On View or Off View statuses?) Since there is no Exhibit Object Status Date, how do you document the dates for on/off view?
Any ideas about documenting page rotations? ie the same document or bound volume is on exhibit, but pages have to be rotated out or turned to limit light exposure for a given page.
Any input or ideas you can provide about what works or what you have tried and decided it does not work, would be most appreciated.
Kim Koons
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Kimberly Koons, Museum Collections Officer
Division of Museum Services
National Archives & Records Administration
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Hannah Hoose
Senior Coordinator, Collection & Exhibition Information (CEI)
The Museum of Modern Art
11 West 53rd Street New York, NY 10019
Tel: 212.708.9797
Change is Modern. Discover something new every day at MoMA<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmoma.org%2F&data=05%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7Cbf158aa7ac904d1d6dc308db3a81701e%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C638168099853799946%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=5MROyB7%2BLDwbFCDMaxANkIIrN2%2Fh%2BslrvEi%2BNoAeMEs%3D&reserved=0>.
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