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Subject:
Re: Deleting and Disabling User Accounts
From:
Mathieu, Marie-Élaine <[log in to unmask]>
Reply To:
The Museum System (TMS) Users
Date:
Fri, 21 Jan 2022 12:30:01 +0000
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External Email - Exercise Caution
Hello,

I delete the accounts of retiring employees, but before I do, I check their registered packages and queries and validate if they can be useful for other users. When I receive a request to deactivate an account, I am usually told if it is possible for the employee to come back (a contract worker, for example, who would only work at the Museum for a few months each year). In this case, I simply deactivate the account. Otherwise, I keep a spreadsheet in which I record the person's name, user name, main access group, date of account creation and deactivation, etc. And I have a screenshot of the general rights given to each user group.

Marie-Élaine


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Marie-Élaine Mathieu, (elle) - T. 418 643-2158, poste 825
Technicienne en documentation
Direction des collections
MUSÉE DE LA CIVILISATION
16, rue de la Barricade, Québec (QC) G1K 8W9 Canada

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De : The Museum System (TMS) Users <[log in to unmask]> De la part de Grace Pamperien
Envoyé : 19 janvier 2022 15:03
À : [log in to unmask]
Objet : Deleting and Disabling User Accounts

External Email - Exercise Caution
Hi all,

I am interested in other institutions' policies and processes for retaining, deleting, and/or disabling TMS user accounts for former employees. Are there recommended steps to take prior to deleting an account? Is disabling an account useful?

Thank you,
Grace

Grace Pamperien
Collections Information Coordinator

Pronouns: she/her/hers

479.657.2324 (direct)
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