I like that expiration date concept!
We encourage users to prefix their non-global packages with their
initials but require that they prefix global packages with their
department or project acronym. This works insofar as it keeps them
organized, and it alleviates some of the frustration of the very very
long list of all packages.
--Jessica
__________________________________
Jessica Milby
Collections Information Project Manager
Philadelphia Museum of Art
Phone: 215-684-7283
Fax: 215-235-0035
[log in to unmask]
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Chad Petrovay
Sent: Thursday, July 29, 2010 2:23 PM
To: [log in to unmask]
Subject: Re: Object Package Names
We're facing the same problem here as well. We have 1059 Object
Packages, with 487 set to Global. I've recently sent a list of Object
Packages to each user (where that user is listed as the owner), asking
users to identify packages aren't required any more. They're given the
option to keep, delete or archive the package. If a package is archived,
the owner is changed to "ARCHIVED" and Global is set to 0. (We have
since archived 238 packages, and deleted 50 packages - and we're not
finished cleaning up yet).
We're thinking about asking users to add notes to all packages,
including what the Object Package is and when it will expire (therefore
deleteable).
As to a naming convention, we do not have one, although I encourage
users to prepend their initials to the name so they can quickly identify
their own packages. I also mention to Bob Farrell that I think Object
Packages should be organized like Reports are organized, so that we
don't end up with one continuous list of them. I'm hoping this becomes a
feature in an upcoming release.
Chad Petrovay | Collections Database Administrator
MIM-Musical Instrument Museum | 4725 E. Mayo Boulevard | Phoenix, AZ
85050
480.478.6000 main | 480.478.6058 direct | 480.471.8690 fax |
www.themim.org
Blog: www.petrovay.com/tmsblog
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jeanne Noonan
Sent: Thursday, July 29, 2010 10:39 AM
To: [log in to unmask]
Subject: Object Package Names
Hello all-
Does anyone out there have naming conventions or standards for object
package titles?
I, and my users, are tired of looking at a long and disjointed list.
I've come up with a few ideas, but I'd love to hear what everyone else
does!
Thanks in advance,
Jeanne
*************************
Jeanne Noonan
Associate Registrar
Chrysler Museum of Art
245 West Olney Road
Norfolk, VA 23510-1509
Phone 757-333-6275
Fax 757-664-6201
http://www.chrysler.org/
FREE ADMISSION to our permanent galleries!
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