As many of you know, today is my last day with the Guggenheim Museum. I
will begin my new job next Monday, when I will be taking over Eliza
Sparacino's role (Manager of Collection and Exhibition Technologies) at
The Museum of Modern Art.

I am hopeful that one of you wonderful people will take over for me at
the Guggenheim, in a post that I have truly enjoyed and with a database
that I hope to have left in pretty good shape!

If you have any questions about the job, please feel free to contact me
at my personal email address: [log in to unmask] I'll be signing
onto the list from MoMA next week!

All the best,
Jeri



JOB DESCRIPTION
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Position Title:		Manager, Collection and Exhibition Information 
Department:		Exhibition and Collections Management
Reports To:		Director of Program and Operations, Affiliates
FLSA Status:		Exempt
Location:		345 Hudson Street
Date:			June 2, 2008
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Position Summary:

*	This position has primary responsibility for managing the
Guggenheim's electronic collection and exhibition information, and plays
a critical role in the development, maintenance and usage of a
comprehensive data management program.
*	Working closely with museum staff in the Registrar, Curatorial,
Conservation and Exhibition Management departments, this position will
define data management needs, provide data entry guidelines, and be
responsible for data integrity in the museum's collection and exhibition
database, The Museum System (TMS). This position will work closely with
the Application and Database Administrator for TMS to ensure that all IT
functionality is provided, that reports are designed to enhance staff
efficiency and productivity, and that staff receive appropriate TMS
training.
*	This position will oversee the communication of Guggenheim data
standards to the network of Guggenheim museums, as well as assist with
the development and documentation of affiliate-specific data management
guidelines.

Supervisory Responsibilities:

This position manages the Assistant Manager for Exhibition Information
(a temporary position through October, 2008), and jointly oversees 2
inventory data entry specialists together with Director of Registration
and the Chief Conservator through the life of the inventory project
(December, 2009). In addition, this position will oversee interns in the
TMS area.

Key Responsibilities:
[This position description does not promise or imply that the functions
listed are the only duties to be performed or that the position may not
change or be eliminated. Employees are always expected to follow their
supervisor's instructions and to perform the tasks requested by their
supervisors.]

*	Organize and lead TMS user group meetings to discuss data
management and reporting goals, and to determine where information is
incomplete or otherwise in need of attention.
*	Actively promote TMS use. Together with the Assistant Manager of
Exhibition Information and the Application and Database Administrator
for TMS, train new TMS users and provide helpdesk and first-level
support.
*	Provide quality assurance through daily review of audit reports,
close attention to major data entry projects, and periodic general
reviews of all data areas. Identify and manage data scrubbing projects.
*	Together with the user groups and the Application and Database
Administrator for TMS, develop new TMS Crystal Reports and maintain
standards for existing TMS Crystal Reports. Work within SQL Server to
run queries, updates and create SQL Views for use with TMS and Crystal
Reports.
*	In consultation with the Registrar and Art Services staff,
develop data entry rules and reports for the TMS Shipping module,
providing specialized staff training and support to expand the use of
TMS as a tool for Registrar workflow.
*	Oversee integration of TMS for public access on the collection
and licensable image pages of the museum's website, in conjunction with
Publications and Information Technology departments. 
*	Maintain system administration and configuration, including
application settings, security groups and new user accounts. 
*	Identify and elevate technical issues to SQL DBA, network
administrator, or software vendor, as appropriate. Coordinate with
Information Technology on system hardware, upgrades and SQL development.
Act as primary contact with TMS vendor, Gallery Systems, New York. 

Qualifications and Requirements:
[To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.]
*	Bachelor's degree (Master's degree preferred), preferably in Art
History, library/information studies, museum studies or related field. 
*	Proven expertise with The Museum System (TMS) or other
collections and exhibitions management database. 
*	Demonstrated familiarity with thesauri, documentation standards,
and cataloguing and image management standards.
*	Strong relational database skills (Access and SQL Server
preferred). 
*	Knowledge of Crystal Reports software preferred.
*	Excellent interpersonal, organizational, writing, proofreading
and analytical skills, with close attention to detail.