I have used the component level valuation in the shipping tab and that works for crate lists, but there are times when I need to run a valuation report for an object package which is not attached to a shipment.  If I run a valuation report in the objects module there seems to be no place to enter the values of the components where the value data for the individual components could be pulled into a general valuation report and listed individually.  I still need to change the value for the entire object for the purposes of the report.  Has anyone else dealt with this? 

 

the warhol:
Heather Kowalski
Registrar
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8367
F 412.237.8340
E [log in to unmask]
W www.warhol.org 
Email newsletter http://members.carnegiemuseums.org/email 
Membership http://members.carnegiemuseums.org/SupportCMP 
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh 

 

________________________________

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley, Jeri
Sent: Sunday, October 12, 2008 5:01 PM
To: [log in to unmask]
Subject: Re: Loaning components

 

Hi Heather,

 

Per loan history, I've used location purpose = 'loan' to provide a means to build component-level location history into loan history reports. Per insurance values, the component-level valuation on the Objects tab of the Shipping module will allow for component-specific insurance. (ShipCompXrefs.InsuredValue)

 

Jeri


 -----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Kowalski, Heather
Sent: Saturday, October 11, 2008 10:14 AM
To: [log in to unmask]
Subject: Re: Loaning components

	We have had a big problem with loaning components as well.  Two of the main problems are:

	 

	1.	When you attach the entire object to the loan record the entire object now has a loan history of traveling out of the museum when in fact just the component traveled, something you can only see in the location tab. 
	2.	You cannot assign individual values to the component record so when a component item travels overseas, I have to make the value of the entire record the value of the component so that my crate list and shipping paperwork are correct. 

	 

	Is anyone else dealing with those issues?  And have you found a way to assign insurance values to components that travel in a way that does not assign that value to everything in the record?

	 

	Thanks,

	Heather

	 

	the warhol:
	Heather Kowalski
	Registrar
	117 Sandusky Street
	Pittsburgh, PA 15212
	T 412.237.8367
	F 412.237.8340
	E [log in to unmask]
	W www.warhol.org 
	Email newsletter http://members.carnegiemuseums.org/email 
	Membership http://members.carnegiemuseums.org/SupportCMP 
	The Andy Warhol Museum
	One of the four Carnegie Museums of Pittsburgh 

	 

	
________________________________


	From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay
	Sent: Friday, October 10, 2008 3:48 PM
	To: [log in to unmask]
	Subject: Re: Loaning components

	 

	We have a location called "LOAN" - so we know when something is traveling as a loan. I would add the whole record to the Loan record, making a note that only component X is being loaned - then track the loan using the location, which only the one page would have...

	 

	Chad M Petrovay

	Collections Database Administrator

	P: 410.547.9000 x266

	 

	-----Original Message-----
	From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Alexis Lenk
	Sent: Friday, October 10, 2008 3:27 PM
	To: [log in to unmask]
	Subject: Loaning components

	 

	Hello,

	 

	I was wondering if anyone knows if it is possible in TMS to manage the loan and transport of an object component. An example that we have come up against is a multi-page letter (treated as one object in TMS, with each page being a component) where only one of pages needs to travel for exhibition.

	 

	As far as I can tell, the system only wants to manage the loan and transport of the whole object, even though the system does allow different locations for each component. 

	 

	In the past, we've gotten around this problem by creating our components as individual records (when needed), but I was wondering if any of the gurus have another solution.

	 

	Thanks for your help.

	 

	Alexis Lenk

	Coordonnatrice, Documentation des Collections

	Centre Canadian d'Architecture

	Montréal, Québec

	(514) 939-7000 ext. 1520