At 10:12 AM 7/17/2002 -0400, you wrote:
>Amy,
>
>Thanks very much for your comments.  I'd be interested in
>seeing your documentation on this issue and think that GS
>hosted data style/content trading webpage would be a great
>idea.
>
>It does seem like we are headed in the same direction with
>our data entry references and, as you mentioned, achieving
>parallelism between the curators and other specialists is a
>particular challenge.   Toward that end, we have an
>administration appointed representative from the curatorial
>staff to consult and comment on TMS and public access data
>content issues, so we have a liason between myself and the
>curators.  The process here until recently was that
>Collections Management staff performed all data entry in a
>somewhat cumbersome exchange of printed reports (cataloging
>worksheets) where curatorial edits were entered only by our
>dept. Winning our curators over to cataloguing directly into
>TMS has been a long process,  but well worth the time needed
>to cultivate their participation.
>
>One of our major style/content concerns, as museum(s) of
>predominately Asian art, is that TMS support foreign
>language characters - Chinese, Japanese, Korean, Arabic,
>etc.  Are any other of you also dealing with this issue?  Up
>to now we have only experimented with scanning cataloguing
>sheets that contain foreign language character and attaching
>those documents as images to the object records.
>
>David
>
> >>> [log in to unmask] 07/16/02 06:26PM >>>
> >>> dave.pearce.... >snip<
>I have produced a TMS data entry manual which is part
>instructional guide to doing the actual data entry in TMS,
>and part style guide.  As I work on this one manual it is
>becoming clear that we might benefit from a data entry
>manual (an extract from the TMS User's Manual) and a style
>guide (Data content and formats) as separate references.
>Are any other of you heading in this direction?
> >>>>
>
>  It sounds from these posts, that a lot of us are doing
>similar things.  I wonder if Gallery Systems would be
>interested in creating a place on their web site for TMS
>users to post and access the various in-house documentation
>many of us are creating?  Jay?
>
>Parallelism in data entry between specialists:  This is
>challenging.  Especially, if there's no mandate from the
>top.  One thing that has helped especially in the area of
>provenance is the manadate from the Association of American
>Art Museums to make this information more available to the
>public especially where there are gaps in provenance during
>the Nazi era.
>
>In this area, we started by gaining consensous between the
>departments that were ready to field the information which
>were, paintings and sculpture.  Those discussions included a
>representative from manuscripts who were not ready, the
>special projects assistant to the Associate Director for
>Curatorial Affairs, a data entry operator and a staff
>assistant who actually do a lot of the data entry.  It was
>interesting to see the specialist's realize that what they
>thought was so clear and easy to understand was not
>necessarily so to those outside their area of expertise.
>
>Amy Noel
>The J. Paul Getty Museum
I will be out of the office the week of 8 July on vacation.
I will be out of the office the week of 15 July on business.
Please leave a voice mail message at the number listed below.
I will not be checking email.
Thank you.
 
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159