Prior to the TMS2012 upgrade, we had a system of naming global packages
with department abbreviations as prefixes.  Now, we are using the new
functionality to move those packages into departmentally named global
folders instead.  By the way, TMS 2012 uses "public" for
"global"--potentially confusing, but you can change it.

 

After the upgrade, your global packages become shortcuts in the main
global/public folder and the list is frustratingly long if you have a
lot of users.  Breaking up the global packages into department folders
started us on the road to reorganization.  We also use shared folders
(accessible only to designated users) for specific projects to cut down
on the always growing global list.

 

There is a glitch in the searching across modules though.  If you plan
on using a shared or global package that is not living in your personal
folder (with a shortcut pasted into public/global/shared folder) then it
will not be searchable from other modules.  

 

If that sounded ridiculously confusing, feel free to email me off list.
We've already produced an in-house manual for PMA users.  They were
almost universally confused post-upgrade.

 

I think there's more potential in the shared packages, but this is as
far as we've gotten.

 

--Jessica

 

Jessica Milby 
Collections Information Project Manager 
Philadelphia Museum of Art 
215-684-7283 
[log in to unmask] <mailto:[log in to unmask]> 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Smith, Jeffrey
Sent: Wednesday, February 13, 2013 4:42 PM
To: [log in to unmask]
Subject: Re: 2012 object packages

 

Thanks, Stephanie.

I'd like to hear about that too, since we're almost about to upgrade.
How are folks using the new package folders for workflow? Any tips to
make the new format work with old package habits?

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Hansen, Stephanie
Sent: Wednesday, February 13, 2013 4:39 PM
To: [log in to unmask]
Subject: 2012 object packages

 

Hello TMSers,

I'm looking for thoughts on organizing the package folders in TMS 2012.
Our package list became a bit messy over the years and I would like to
tidy it up now that that we can structure a bit more with the folders.
Anyone have examples they are willing to share on how they manage
packages?

Thanks!

Stephanie


 

-- 

Stephanie Hansen 

Rights & Reproductions / Database Administrator

Milwaukee Art Museum 
700 N. Art Museum Dr.  |  Milwaukee, WI 53202 
Tel. 414.224.3268   |   Fax. 414.271.7588  |   [log in to unmask]

 

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