We enter the particle in the last name field, but edit the alpha sort to
follow guidelines set by our publications/editorial department.

Jeri

Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102


On Thu, Sep 8, 2011 at 12:33 PM, Lenk, Alexis <[log in to unmask]>wrote:

> Hi Alice,****
>
> ** **
>
> If you can get your hand on a copy of the Anglo-American Cataloguing Rules
> (AACR2), section 22.5D1 goes into specifics of how to index last names with
> articles/prepositions. They divide the rules by nationality and while they
> don’t take TMS subfields into account, they do clearly explain when the
> articles/prepositions should be capitalized and included as part of the last
> name and when they shouldn’t. The rules in here will mirror the examples
> Chad mentioned seeing in the Library of Congress authorities.****
>
> ** **
>
> In general, they recommend that Dutch names would include the article or
> preposition at the end of the name (e.g Gogh, Vincent van) while English,
> modern Italian, German and French names generally include them as part of
> the last name (e.g. Della Bella, Stefano).****
>
> ** **
>
> We don’t use the Middle Name field, so in the case of Van Gogh, he is
> indexed in our TMS as First Name: Vincent van; Last Name: Gogh. For Della
> Bella it would be First Name: Stefano; Last Name: Della Bella.****
>
> ** **
>
> Hope that helps.****
>
> ** **
>
> Alexis Lenk****
>
> TMS Administrator****
>
> 617-384-6762****
>
> [log in to unmask]****
>
> ** **
>
> Harvard Art Museums****
>
> 32 Quincy Street, Cambridge, MA 02138****
>
> www.harvardartmuseums.org****
>
> ** **
>
> ** **
>
> ** **
>
> ** **
>
> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
> *On Behalf Of *Chad Petrovay
> *Sent:* Thursday, September 08, 2011 11:47 AM
> *To:* [log in to unmask]
> *Subject:* Re: Entering Constituents with particles in name****
>
> ** **
>
> Alice,
>
> Names are always complicated because there is more then one naming
> methodology: in China the family precedes the given name, unlike in
> Anglo-American formats. I did a quick survey of ULAN and LOC, and in most
> cases the name of the form "Last, First" moved the "von" to the end of the
> name:
>
> ie: Brink, Herman van den; or Vecht, Nicholas van de.
>
> This is not a hard and fast run as, there is also "Van Vorhees, Tracy" in
> the ULAN.
>
> Even famous names, such as "Gogh, Vincent van" and "Vinci, Leonardo da" run
> counter to collective recognition.
>
> So, in short, there is no right or wrong answer. Keep in mind that the
> First and Last name fields are for searching purposes, and that unless you
> have some very customized reports, TMS uses two fields for displaying names:
> Display Name and Sort Name. If these are done properly, you can have "van"
> in either the First, Middle and/or Last name fields, and TMS will still
> function properly.
>
> Hope this helps.
>
> ~Chad****
>
> On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton <
> [log in to unmask]> wrote:****
>
> Hi All,****
>
> We are currently using TMS Light 9.35. We are hoping to upgrade to TMS 10
> but need to clean up the database which is filled with multiple entries for
> many constituents. We are wondering how some of you are entering artists’
> last names in the constituent module when you have particles in the name
> e.g. “van or de / Van or De.” How do you enter the full name in the
> Constituent screen “first, middle and last” names with particles.****
>
>  ****
>
> Thanks for any guidance you can send our way.****
>
>  ****
>
> Alice Botvin****
>
> Curatorial Assistant****
>
>  ****
>
> Reading Public Museum****
>
> 500 Museum Road****
>
> Reading, PA 19611****
>
> Phone: 610-371-5850  x 253****
>
> Fax: 610-378-7962****
>
> [log in to unmask]****
>
>  ****
>
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