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Subject:
Re: Catalogued Status Flags.
From:
"Sarah J. Biggs" <[log in to unmask]>
Reply To:
The Museum System (TMS) Users
Date:
Thu, 2 Apr 2020 16:32:12 +0000
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External Email - Exercise Caution
Hi Kellyn,

We use flex-fields to indicate that an object has been catalogued by the curator; those flex-fields are designed to trigger an alert that comes to me.  I then review the record to see if it is ready to go online.  There are a number of objects that are catalogued but not online, for any number of reasons, and we use the flex-fields to track these as well.

If you're interested, our database administrator Carol Clark did a webinar for Gallery Systems on our use of flex-fields in this way.  I know it's available to watch in the Gallery Systems webinar list, but if you're interested and can't find it, please let me know and I'll dig up a direct link.

All the best,

Sarah


Sarah J Biggs | Collections Cataloguer

SAINT LOUIS ART MUSEUM |One Fine Arts Drive, Saint Louis, Missouri, 63110

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________________________________
From: The Museum System (TMS) Users <[log in to unmask]> on behalf of Hoffman, Kellyn L. <[log in to unmask]>
Sent: 02 April 2020 10:39
To: [log in to unmask] <[log in to unmask]>
Subject: Catalogued Status Flags.


Does your institution use status flags to indicate if an object has been catalogued? Has your institution redefined what “catalogued” means? If so, did you create a new status flag to mark the differentiation?



Best,

Kellyn



Kellyn Hoffman

Permanent Collection Database Administrator

Smithsonian American Art Museum

[log in to unmask]<mailto:[log in to unmask]> | 202-633-8338

[log in to unmask]<mailto:[log in to unmask]> | 202-633-8370

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