Hi Ariana,

How do you pull off a search for 'acquisition-related role=”Honorand” and
display name' ?  Without that search returning records where that person is
the Donor and someone else is the Honorand? This is an issue we're trying to
find a way around.

Jeri


On Wed, Sep 14, 2011 at 12:35 PM, French, Ariana <[log in to unmask]>wrote:

>  Hi Margaret,****
>
> ** **
>
> For works given in honor of someone, our policy is to create (or link) the
> constituent to the object record and assign them an acquisition-related role
> of “Honorand.” The info is typically included in the credit line, but in
> case not, we are still able to consistently retrieve objects or constituents
> by searching on acquisition-related role=”Honorand” and display name.****
>
> ** **
>
> All best,****
>
> ** **
>
> Ariana****
>
> ** **
>
> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
> *On Behalf Of *Margaret Bullock
> *Sent:* Wednesday, September 14, 2011 12:05 PM
> *To:* [log in to unmask]
> *Subject:* Named collections as constituents?****
>
> ** **
>
> Hi all,****
>
> I wanted to see how others are dealing with the following.  ****
>
> ** **
>
> Within our overall collection are named groups of objects: the John Doe
> collection of European paintings, the Barbara and Susie Smith collection.
> In some cases, the collection is named after the donor and we of course,
> have constituent records for them—John Doe gave us the John Doe collection
> and there is a John Doe constituent record so we can easily find all works
> in the John Doe Collection.****
>
> ** **
>
> However in some instances, a donor has given work to create a named
> collection in honor of someone else: Gift of Sue Smith to the Mary and Amy
> Jones Collection.  In this case currently we have a constituent/donor record
> for Sue Smith but no constituent records for Mary and Amy Jones. We’re
> debating whether to set up constituent records for them or just putting a
> note in Sue Smith’s record that explains who Mary and Amy Jones are and why
> the named collection. Technically a credit line search in their names would
> bring up everything in the Mary and Amy Jones Collection but I worry if
> that’s the best way to track those things.****
>
> ** **
>
> Related to this is the issue of donations in honor of someone.  If Sue
> Smith gives a work in honor of Betsy Smith do you create a constituent
> record for Betsy and what role do you assign her?****
>
> ** **
>
> Thanks in advance for any and all examples.****
>
> ** **
>
> Margaret Bullock****
>
> ** **
>
> ** **
>
> *Margaret Bullock | TACOMA **ART **MUSEUM*
>
> Curator of Collections and Special Exhibitions****
>
> ** **
>
> T: 253.272.4258 x3019****
>
> 1701 Pacific Avenue, Tacoma, Washington 98402****
>
> www.TacomaArtMuseum.org****
>
> ** **
>
> ** **
>
> celebrating his art and inspirations | *Dale Chihuly’s Northwest** |** *on
> view through September 25****
>
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