We repurposed this field into "Credit Line Approved" to indicate that the credit line field has been checked against registration documentation and is good for public use.  Often the record itself is not published to our online collections yet, but for Development, the executive offices, curatorial, and also registration it's important to note that use of the record's credit is cleared.
The checkbox then also puts a registration workflow stamp of approval into our web publishing process which requires credit lines be checked (Credit Line Approved=yes), cataloguing be checked (Curator Approved=yes), and rights documentation, images, and all the rest be checked by my team (Public Access=yes).
I generally don't advocate for renaming fields in TMS, but this is one we haven't regretted at all.
--Jessica


Jessica Milby
Assistant Director for Collection Information

t 215-684-7283
f 215-235-0035

Philadelphia Museum of Art
PO Box 7646, Philadelphia, PA 19101-7646
www.philamuseum.org
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Heather Pigat
Sent: Monday, September 26, 2016 9:46 AM
To: [log in to unmask]
Subject: 'accountability'

Hello TMSrs
Can anyone define what is meant by the term in TMS "accountability" - it appears across the top of the data entry screen.
As well, I have unchecked the 'public access' box for works that I do not want to appear on e-museum, but they continue to appear.
Thanks for your help,

Heather Darling Pigat
Collections Manager
Art Museum
University of Toronto

-

Justina M. Barnicke Gallery
University of Toronto Art Centre

15 King's College Circle
Toronto, Ontario M5S 3H7
artmuseum.utoronto.ca<http://artmuseum.utoronto.ca>
T 416.946.7090

F 416.971.2059
Cell 416.407.2653

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