Hi, Jay,
 
Although we are real newbies to TMS (and I am really just doing clean up right now), we would like to be included if there is still space. We have a group that is trying to figure out how to store our digital archives and feel that this might be useful. 
 
Regards,
Mattie

Mattie Kelley 
Director of Collections Management and Senior Registrar 
Sterling and Francine Clark Art Institute 
225 South Street 
Williamstown, MA  01267 
phone: 413-458-0662; fax: 413-458-2336 

-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Jay Hoffman
Sent: Wednesday, May 06, 2009 10:24 AM
To: [log in to unmask]
Subject: Re: Location for digital works



Jeff,

 

As a quick answer - I would say TMS Components should be used when digital works are copied to various forms of backup media. For example, if a digital video file exists on a hard drive as well as backup DVDs, each of these physical objects (disks) can be considered "carriers" of the original work of art, which can exist in more than one place by its digital nature. The physical location of each of the carriers should then be tracked through separate component records, each of which has its own metadata and location history.

 

I think your question touches on digital preservation and may warrant a dialogue beyond the listserv. Would anyone be interested in participating in a GoToMeeting conference call/web presentation to discuss it with others? We would be happy to host and moderate such a discussion if there is interest.

 

Best,

 

Jay

 

Jay Hoffman, CEO

Gallery Systems

261 West 35th Street, 12th Floor

New York, NY 10001

 

[log in to unmask]

+1.646.733.2733

 

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Martin, Jeffrey
Sent: Wednesday, May 06, 2009 9:35 AM
To: [log in to unmask]
Subject: Location for digital works

 

Is anyone using TMS yet to track the location of works that exist as digital files (i.e., computer or video artworks delivered by an artist as files?) At the moment, we have a few works that were delivered on various forms of hard drive, and as long as they reside there, it's not difficult to track them, in theory. When works are moved onto other drives, servers, etc., that are not dedicated-that's what I'm starting to think about. Any suggestions are welcome.

Best,

Jeff Martin

Contract Conservator
Hirshhorn Museum & Sculpture Garden