Hi Everyone,
This is all very interesting! What dates do you use for search dates when
the artist is actually a culture, say "Pima" or "Yoruba."
Best,
Lucille
On Wed, Aug 6, 2014 at 1:38 PM, Delmas-Glass, Emmanuelle <
[log in to unmask]> wrote:
> I think when there is uncertainty about people's death date or when the
> person is still alive CCO recommends using 100 year span, and an end date
> of 9999 for companies and organizations. The thought here is that the
> activity of an institution can span many decades even centuries, unlike
> people of course, so even if people's life dates are estimated the span
> makes sense.
>
> Emmanuelle
>
> On Aug 6, 2014, at 12:43, "David Lowe" <[log in to unmask]> wrote:
>
> Hmm, I like that 9999 solution to separate the living from the
> undocumented dead. I may adopt that, and keep the 100 year rule for the
> clearly departed.
>
> On Wednesday, August 6, 2014, Milby, Jessica <[log in to unmask]>
> wrote:
>
>> Just to weigh in with an alternative for living artists anyway…we enter
>> the end search date 9999, which works for searches and sorting, and (bonus)
>> then all of the living artists are searchable by that end date.
>>
>> We don’t allow constituent data changes by anyone other than our
>> collections information staff (generally). I’m not sure I’d choose this
>> method, if I were relying on another type of user to make sure that Display
>> Bio doesn’t end up with “1939-9999” by default instead of “born 1939”
>> though.
>>
>> But I like this +100 years solution too--something to think about!
>>
>> --Jessica
>>
>>
>>
>>
>>
>> Jessica Milby
>> Collections Information Project Manager
>>
>> Philadelphia Museum of Art
>>
>> Information and Interpretive Technology
>> 215-684-7283
>> [log in to unmask]
>>
>>
>>
>> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
>> *On Behalf Of *Eddy Almonte
>> *Sent:* Wednesday, August 06, 2014 12:13 PM
>> *To:* [log in to unmask]
>> *Subject:* Re: Artist Begin and End search dates
>>
>>
>>
>> Thanks everyone for all the input! This is definitely helpful as we
>> reconfigure our standardization methods for TMS.
>>
>>
>>
>> Eddy
>>
>>
>>
>> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
>> *On Behalf Of *David Lowe
>> *Sent:* Wednesday, August 06, 2014 11:12 AM
>> *To:* [log in to unmask]
>> *Subject:* Re: Artist Begin and End search dates
>>
>>
>>
>> We also give 100 years for persons living or death unknown. For artists
>> or entities for which we have only active dates, we give those in decade
>> increments: a photo studio I know existed in 1859 would be "active 1850s",
>> Begin Date 1850, End Date 1859. For a studio active from 1859-1862: "active
>> 1850s-1860s", Begin 1850, End 1869. I then use the Addresses to refine that
>> info. I've commandeered Display Name 2 for a display date (1859-1862), and
>> record the studio address there, with the search dates. I also record birth
>> and death dates & locations here.
>>
>> On Wednesday, August 6, 2014, Delmas-Glass, Emmanuelle <
>> [log in to unmask]> wrote:
>>
>> Eddy,
>>
>>
>>
>> At the YCBA we follow the guidelines from CCO:
>> http://cco.vrafoundation.org/downloads/PartThree_A1-PersonalCorporateName.pdf
>>
>> That is we estimate active constituents’ lives to be 100 years. An artist
>> born in 1933 will have a Begin Date of 1933 and an End Date of 2033. I
>> maintain and correct the constituents authority records as needed.
>>
>> The goal is to always be able to query on indexed life dates.
>>
>>
>>
>> I hope this helps.
>>
>>
>>
>> Emmanuelle
>>
>>
>>
>> Emmanuelle Delmas-Glass
>>
>> Collections Data Manager
>>
>> Collections Information and Access
>>
>> Yale Center for British Art
>>
>> 203-410-4069
>>
>> http://britishart.yale.edu/collections/search
>>
>>
>>
>>
>>
>>
>>
>> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
>> *On Behalf Of *Williams, Scott
>> *Sent:* Wednesday, August 06, 2014 8:44 AM
>> *To:* [log in to unmask]
>> *Subject:* Re: Artist Begin and End search dates
>>
>>
>>
>> Hi Eddy —
>>
>>
>>
>> Generally speaking, we have a value of 0 as the End Date for living
>> artists. Where this causes us trouble is when you do not have a death date
>> for artists known to be dead. In the date label you can clarify this with
>> something like ‘active 1789-1803’ or ‘ca. 1450’ but we would shy away from
>> putting 1803 or 1450 in the End Date field. Over time by including
>> non-death dates in this field we will no longer be able to make assumptions
>> about copyright based on the value of End Date.
>>
>>
>>
>> Of course active dates could be entered in the ‘Historical dates’ table
>> but that still leaves the question of what type of value is entered into
>> End Date for artists with unknown death dates.
>>
>>
>>
>> Cheers,
>>
>> Scott
>>
>>
>>
>>
>>
>> *From: *Eddy Almonte <[log in to unmask]>
>> *Reply-To: *"The Museum System (TMS) Users" <[log in to unmask]>
>> *Date: *Tuesday, August 5, 2014 at 5:50 PM
>> *To: *"[log in to unmask]" <[log in to unmask]>
>> *Subject: *Artist Begin and End search dates
>>
>>
>>
>> Hey everyone,
>>
>>
>>
>> I’m wondering how everyone uses artist’s birth and death dates in the
>> Constituents module. In our TMS, we use the Begin and End Search Date
>> fields. If an artist is still active and alive, we just fill the Begin
>> Search Date with the year they were born and TMS automatically fills the
>> End Search Date with that same year. If we know the time of death, then we
>> fill the End Search Date field with that year. For example, if an artist
>> was born in 1979 and is still alive, both the Begin and End Search Date
>> fields will have 1979 filled in.
>>
>>
>>
>> This hasn’t been a problem until I’ve recently tried to query all active
>> artists in our collection who are still alive. This wouldn’t be an issue if
>> the End Search Date field were blank or ‘0’, for example. Should that field
>> be blank since the beginning? Would doing an advanced search of
>> Objects-related constituents with End Search date equal to ‘0’ would have
>> solved my query problem (if all End Search Dates were zero for alive
>> artists)? I would love to hear how other institutions are using these
>> fields.
>>
>>
>>
>> Thanks in advance!!
>>
>> Eddy
>>
>>
>>
>> *Eddy Almonte*
>>
>> Assistant Registrar
>>
>> Colección Patricia Phelps de Cisneros
>>
>> 2 East 78th Street
>>
>> NYC 10075
>>
>> T 646.448.8324 <212.717.6080>
>>
>> *www.coleccioncisneros.org <http://www.coleccioncisneros.org/>*
>>
>> *www.orinoco.org <http://www.orinoco.org/>*
>>
>> *conversaciones/conversations <http://vimeo.com/62726873>*
>>
>> *find us on facebook <http://www.facebook.com/cisneroscollection>*
>>
>>
>>
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--
Lucille Stiger
Registrar
Allen Memorial Art Museum
440.775.8668
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