Hi Sylvia,
We are also using the full Bibliography Module to capture citation information.
It is useful because it provides a TMS BibID.
But even better the full-fledged Bib Module accommodates for recording identifiers for the publications, which in turn can become links (great for Linked Open Data). We use Alternate Numbers for that and we capture OCLC numbers any time we can.
[cid:image005.jpg@01D1A073.9F5424B0]
Emmanuelle
Emmanuelle Delmas-Glass
Collections Data Manager
Collections Information & Access Department
Yale Center for British Art
http://britishart.yale.edu<http://britishart.yale.edu/>
203-410-4069
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Finkel, Susan
Sent: Wednesday, April 27, 2016 10:18 AM
To: [log in to unmask]
Subject: Re: Where do you add bibliographic citations to Constituent records?
At the National Gallery of Art we link Constituents to Bibliography records with either Author or Subject roles.
Here is a screenshot of the Constituent Assistant from the Bibliography module.
[cid:image001.jpg@01D1A071.FB84D470]
We use the Statement field on the Cross-Reference tab for the bibliographic citation.
The underscores in the citation are translated as begin italics and end italics for our web site. It’s an idiosyncrasy in how we handle our data that has a long history here.
[cid:image002.jpg@01D1A071.FB84D470]
This allows us to publish Bibliography citations for former owners on our web site.
[cid:image003.jpg@01D1A071.FB84D470]
Hope this is helpful.
Sue Finkel
Collections Information Systems Coordinator
Registrar's Office
National Gallery of Art
Washington, DC
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Shepherd, Rupert
Sent: Wednesday, April 27, 2016 4:23 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Where do you add bibliographic citations to Constituent records?
Dear colleagues
We are currently planning a significant project to augment our TMS records here at the National Gallery, and so this question of attributing information has also been concerning me as I get to grips with the system (I started using it in February). So I, too, would be grateful to hear from anyone who’s been entering this kind of information, or has plans to do so.
With best wishes
Rupert
Rupert Shepherd, PhD FSA
Collection Information Manager
[log in to unmask]<mailto:[log in to unmask]>
Tel: +44 (0)20 7747 5921
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Kimberly Koons
Sent: 26 April 2016 15:11
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Where do you add bibliographic citations to Constituent records?
Hi, Sylvia -
As far as what NARA would call 'source notes' for Constituents (we are just now fleshing out standards/procedures for constituent authority records), we plan to create text entries, type Source Note, date is the date the text entry was created, author is who created the source note, text is the actual citation. Hope this helps?
Kimberly Koons, Presidential Libraries Museum Collections Officer
National Archives & Records Administration
700 Pennsylvania Ave., NW
Washington, D.C. 20408
202-357-5082
301-837-0873
On Tue, Apr 26, 2016 at 10:01 AM, Welsh, Sylvia C. <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Hi All,
We are using TMS 2014 and are starting to flesh out some of our constituent records and are wondering where other institutions who use TMS 2014 are placing citations/reference information?
Sincerely,
Sylvia
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