Thanks all. You've been very helpful. We do have the Alternate Name and
we can use that as well. We have been entering as specified below but it
seems that each of the previous interns and volunteers who where
enlisted used their own methods with no uniformity. Lots to clean up.
Alice
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Lenk, Alexis
Sent: Thursday, September 08, 2011 12:33 PM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Hi Alice,
If you can get your hand on a copy of the Anglo-American Cataloguing
Rules (AACR2), section 22.5D1 goes into specifics of how to index last
names with articles/prepositions. They divide the rules by nationality
and while they don't take TMS subfields into account, they do clearly
explain when the articles/prepositions should be capitalized and
included as part of the last name and when they shouldn't. The rules in
here will mirror the examples Chad mentioned seeing in the Library of
Congress authorities.
In general, they recommend that Dutch names would include the article or
preposition at the end of the name (e.g Gogh, Vincent van) while
English, modern Italian, German and French names generally include them
as part of the last name (e.g. Della Bella, Stefano).
We don't use the Middle Name field, so in the case of Van Gogh, he is
indexed in our TMS as First Name: Vincent van; Last Name: Gogh. For
Della Bella it would be First Name: Stefano; Last Name: Della Bella.
Hope that helps.
Alexis Lenk
TMS Administrator
617-384-6762
[log in to unmask]
Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
www.harvardartmuseums.org
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Chad Petrovay
Sent: Thursday, September 08, 2011 11:47 AM
To: [log in to unmask]
Subject: Re: Entering Constituents with particles in name
Alice,
Names are always complicated because there is more then one naming
methodology: in China the family precedes the given name, unlike in
Anglo-American formats. I did a quick survey of ULAN and LOC, and in
most cases the name of the form "Last, First" moved the "von" to the end
of the name:
ie: Brink, Herman van den; or Vecht, Nicholas van de.
This is not a hard and fast run as, there is also "Van Vorhees, Tracy"
in the ULAN.
Even famous names, such as "Gogh, Vincent van" and "Vinci, Leonardo da"
run counter to collective recognition.
So, in short, there is no right or wrong answer. Keep in mind that the
First and Last name fields are for searching purposes, and that unless
you have some very customized reports, TMS uses two fields for
displaying names: Display Name and Sort Name. If these are done
properly, you can have "van" in either the First, Middle and/or Last
name fields, and TMS will still function properly.
Hope this helps.
~Chad
On Thu, Sep 8, 2011 at 6:02 PM, Ashley J. Hamilton
<[log in to unmask]> wrote:
Hi All,
We are currently using TMS Light 9.35. We are hoping to upgrade to TMS
10 but need to clean up the database which is filled with multiple
entries for many constituents. We are wondering how some of you are
entering artists' last names in the constituent module when you have
particles in the name e.g. "van or de / Van or De." How do you enter the
full name in the Constituent screen "first, middle and last" names with
particles.
Thanks for any guidance you can send our way.
Alice Botvin
Curatorial Assistant
Reading Public Museum
500 Museum Road
Reading, PA 19611
Phone: 610-371-5850 x 253 <tel:610-371-5850%C2%A0%20x%20253>
Fax: 610-378-7962
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