Hi Noel,
We use both fields. Here are our definitions for the fields and examples of how we use each.
1) Edition (Edition Statement):
Definition:
This field is used to record the edition of an object or group. For individual objects, record specific impressions in relation to the total number printed. For books, portfolios, series or sets, record the edition in relation to other editions published.
Examples:
Single objects:
1. EDITON 16/40
2. EDITON new edition
Book, Portfolio:
3. EDITON third edition, carefully revised and considerably enlarged
4. EDITON 58/250
5. EDITON special edition; twelve copies printed
6. EDITON exemplaire no. 247
7. EDITON 2e ed.
Comments:
- Transcribe the edition statement in the language of the work and as it is found on the item.
- For rare books and other special printed material, enter exact wording if the edition statement is taken from the title page.
- If the edition is known but not found on the item, use standard abbreviations and ordinal numerals. Enter ordinal numerals in the form 2nd, 3rd, 4th, etc.
2) State/Proof (Object State):
Definition:
This field is used to record the specific stage in the development of a print, known to exist in various stages represented by the object being catalogued.
Examples:
1. STATE probably a second or later state
2. STATE Hind 27, III
3. STATE artist's proof
4. STATE bon à tirer
5. STATE épreuve hors commerce
6. STATE épreuve spécimen
Good luck.
Alexis Lenk
Coordonnateur, Documentation des Collections
Centre Canadian d'Architecture
Montréal, Québec
(514) 939-7000 ext. 1520
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Noel Valentin
Sent: September 11, 2008 11:54 AM
To: [log in to unmask]
Subject: "Edition" and "State/Proof" fields - OBJECTS module
Dear TMS Users,
What data have TMS users been entering in the "Edition" and "State/Proof" fields in the Objects module? Are you entering the impression number (e.g. "1/10") of the print in the Edition field? Or is the Edition field meant to store more detailed information about the edition that this print is part of (e.g. "Entire edition consists of 5 serigraph prints measuring 30 x 24, signed, dated and numbered I-V by the artist, 2 signed and dated artist's proofs, 2 signed and dated printer's proofs and 100 offset prints, signed, dated and numbered 1-100 by the artist").
Thank you,
Noel Valentin
Registrar
EL MUSEO DEL BARRIO
1230 Fifth Avenue
New York, NY 10029
Tel: (212) 660 - 7120
Fax: (212) 831 7927
Email: [log in to unmask]
|