External Email - Exercise Caution Hi Terry, we just started to attach digital copies of agreements and contrats; we put them into their own department to manage security settings. Everything that relates to specific gift agreements we have been putting into the database for some years. We have fields for that in the constituent module (if there a contract, is the creditline fixed, are there special conditions in the contract and which and a textentry for rights related contact information as the rights clearance can be quite a long and complex process). We have a data view that shows those data in the objects module as soon as you link a person as a rights holder so you don't have to look it up in the constituents module. (The rights information from the objects module then shows in the attached media.) So we can search by "has special conditions" or by "contract exists" for our gift contracts, but not yet for purchase contracts. Best, Iris Iris Blochel-Dittrich museum documentation Stiftung Jüdisches Museum Berlin Lindenstrasse 9-14 10969 - Berlin Tel. : +49 30 25993-442 Fax. : +49 30 25933-409 **** CURRENT EXHIBITIONS **** Paris Magnétique. 1905-1940 until 1 May 2023 https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.jmberlin.de%2Fen%2Fparis&data=05%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C3924fcfb64b742e89a7b08db4286773b%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C638176917541284609%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=tffc%2BU5C%2BlWCOb%2BbD%2FeFK2iQraGKwZ%2BWy3nglYK8aqc%3D&reserved=0 Jewish Life in Germany: Past and Present The core exhibition https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.jmberlin.de%2Fen%2Fcore-exhibition&data=05%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C3924fcfb64b742e89a7b08db4286773b%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C638176917541284609%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=pTHRFU9NIMk6SCvHF%2FXVkvXqpSa8Kc1U31%2BHXRYGkYk%3D&reserved=0 **** FOR CHILDREN **** ANOHA - The Children's World of the Jewish Museum Berlin https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.anoha.de%2Fen&data=05%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C3924fcfb64b742e89a7b08db4286773b%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C638176917541284609%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=jNmkfe0sY85Lkwv85hfGhNwvV%2F7RrhHPP0OuQ6O74Jo%3D&reserved=0 Von: The Museum System (TMS) Users <[log in to unmask]> Im Auftrag von Terry Segal Gesendet: Freitag, 21. April 2023 18:13 An: [log in to unmask] Betreff: Recording non-standard acquisition processes - artist commissions, custom purchase or gift agreements External Email - Exercise Caution Hello all, I am wondering if anyone has a good method for flagging or otherwise recording non-standard acquisition contracts or agreements in the accession record in TMS so that they can be searched: * Artist Commissions * Custom Gift Agreements * Custom Purchase Agreements Also, do you attach copies of the agreements or contracts as a media record? The DIA has numerous past artist commissions and it would be helpful to be able to easily identify those to review how they were handled, the terms of the past contracts that were used, as samples for reference when drafting future contracts. Also, we have standard Gift and Purchase agreements. But it would be helpful to be able to easily search acquisitions that where donors or dealers required custom agreements. Right now we have to rely on institutional memory to identify commissioned works and custom agreements, and then pull out the hard copy files. Best, Terry Terry L. Segal Director of Registration Detroit Institute of Arts 313-833-7907 To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.
