I just have to say that as a Librarian using TMS (as well as a bibliographic database and an archival collection management system), we tend to stick with the Library of Congress Authority files (https://authorities.loc.gov/ ) for our Name Authority. It includes the Geographical names.
I. Marc Carlson
Librarian of Special Collections and University Archives
McFarlin Library, The University of Tulsa
2933 E 6th St.
Tulsa, OK 74104
(918) 631-2882
Website: https://utulsa.libguides.com/c.php?g=831862
Department Blog: http://orgs.utulsa.edu/spcol/
[McFarlin Library]
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sarah Biggs
Sent: Wednesday, December 05, 2018 8:31 AM
To: [log in to unmask]
Subject: Re: solutions for uncertain geography
Thank you very much, Brad; I will check this out straight away!
From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Brad Millen
Sent: Wednesday, December 5, 2018 8:20 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: solutions for uncertain geography
Hi to all:
One solution to this: Have you looked at the Darwin Core a quick reference guide https://dwc.tdwg.org/terms/<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdwc.tdwg.org%2Fterms%2F&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967598301&sdata=aXq28Ruj%2BeYjSd2KlMVEMqH2rli4xiZtq5oiEnH8VfY%3D&reserved=0> for the "Location" http://rs.tdwg.org/dwc/terms/#location<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Frs.tdwg.org%2Fdwc%2Fterms%2F%23location&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967598301&sdata=sIpQE9%2FvpW9wfcgYgSbavWXz7mOfuNyipLwtltHtqJc%3D&reserved=0>
There are several terms that can be adapted for your use in the link for Location above.
You could always create a Flex Field to hold any of these data entries.
One field could be locationAccordingTo http://rs.tdwg.org/dwc/terms/#dwc:locationAccordingTo<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Frs.tdwg.org%2Fdwc%2Fterms%2F%23dwc%3AlocationAccordingTo&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967608306&sdata=%2F1wCbyaZLOgXo1fXWcJgSxc%2BCTe9lIFA8V1JCABQ4Cg%3D&reserved=0> You don't have to use the context as stated here but you could modify your rules of entry to reflect this placement of data. Or you could create a Flex Field called "verbatimLocality". For Curatorial Remarks or any other and define something else to reflect the issues like http://rs.tdwg.org/dwc/terms/#dwc:locationRemarks<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Frs.tdwg.org%2Fdwc%2Fterms%2F%23dwc%3AlocationRemarks&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967608306&sdata=P%2BDne5080mJBCLjBZ%2B9QQhwRgXWpF8%2BkCz3mF8dFIPY%3D&reserved=0> .
FYI: The Darwin Core is a Standard series of terms that most of the Natural History Collections of the world have mapped their data structures to and these data are available via publishing tools on the Global Biodiversity Information Facility ( www.gbif.org<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.gbif.org&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967618311&sdata=ej39cvaFYcwMDDjFjcaH24M0Zcgu5WeNzkGxap6SPr8%3D&reserved=0> ). Data mapped to the Darwin Core and records that are Georeferenced follow the Georeferencing Protocol which is a defined series of rules.
Currently GBIF holds 1,039,079,359 records from 41,755 Datasets and from 1,315 Publishing Institutions. You can search any Biological Species in Occurrences. Occurrences can by Human Observation or Specimens residing in Collections. You can download only by creating an account.
It is interesting on the Home page of GBIF to play with the Date Slider, "Any year" (bottom left of map) and the visual map. Zoom to Japan and you can see the explosion of collecting after the opening of Japan by Perry. Or Galapagos in the 1860s.
Some thoughts only.
Here are the ROM collections available on GBIF https://www.gbif.org/publisher/ff418020-1d67-11d9-8435-b8a03c50a862<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gbif.org%2Fpublisher%2Fff418020-1d67-11d9-8435-b8a03c50a862&data=02%7C01%7Cmarc-carlson%40UTULSA.EDU%7C849a787640214e6c7fdd08d65abe5b40%7Cd4ff013c62b74167924f5bd93e8202d3%7C0%7C0%7C636796170967628320&sdata=t7O%2BjG%2FFgFjzdmzBsiptJJTQKH5JjhKAv71ZjOgY6LU%3D&reserved=0>
Brad Millen, Royal Ontario Museum
From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Sarah Biggs
Sent: 2018-12-04 11:59 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: solutions for uncertain geography
Good morning all,
I was wondering if any of you might have some suggestions for dealing with a persistent issue in our cataloguing - namely, how to deal with items for which there is uncertain or ambiguous geography. I was recently brought on here at SLAM to re-evaluate our cataloguing practices, and this struck me as an immediate problem. Thus far our curators have largely dealt with the issue by writing things like 'probably Pakistan' or something similar in the Country field of the Geography Assistant. And in cases where there could be two or more possibilities, I have found entries such as 'Syria, India, or Pakistan'.
This obviously makes our data extremely messy, but also creates problems when we are trying to pull from the Geography Assistant for label text, etc. Have any of you come up with an elegant solutions to this problem? I would be grateful for any suggestions you could offer!
Thanks very much,
Sarah
Sarah J Biggs | Collections Cataloguer
Saint Louis Art Museum
1 Fine Arts Drive
St Louis, Missouri
63110
314.655.5374
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