Hi Alexis,

 

The AGO vault numbers correspond with the room numbers that appear on
our architectural dwgs and are the same ones used for "Site" in TMS and
labeled on vault doors. 

 

Site: S.04    Subsite: Unit 1 - 6  or Subsite: Screen 1-34  or Subsite:
South/East/West Wall  Unit Type: Slot  Unit Number: 1 - 10 Position:
Upper/Lower  or Position: A/B  or  Position: Stacked

 

Site: S.63   Subsite: Australian Unit 1 - 4 Unit Type: Shelf Unit #: 1 -
3  Position: Box XX

Description: Restricted Access (This designation applies only to objects
stored in Aus. Unit 4, Shelf 1 and relates to gender specific access for
culturally sensitive materials)

 

The naming convention for gallery spaces is based on our gallery guide
map numbers followed by the donor name. The number of the gallery also
references the floor level (00 = below street level, 100's street level,
200 (2nd floor) 300's....500s 5th floor) 

Site: Gallery 007 Thomson Ship Models      Subsite: Case 01 - 20

Site: Gallery 127 John & Nancy Mulvihill Gallery

 

We felt that it was important to use the historical room number along
with the named space to ensure that everyone from security, plant
operations (fire department in the event of emergency), and collections
staff are working with the same information and naming conventions.

 

Hope this helps.

 

Liana

 

 

Liana Radvak

Manager, Collection Information & Resources

Art Gallery of Ontario

317 Dundas St. West

Toronto, ON. M5T 1G4

416.979.6660 x.463

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Alexis Lenk
Sent: July 7, 2010 1:18 PM
To: [log in to unmask]
Subject: "Site" naming conventions

 

Hello,

 

I have a question about the "Site" naming conventions people are using
in TMS in their Locations. Are your museums indexing the actually room
number ("7752") or do you use more familiar names such as "Vault A"? We
are in the process of standardizing and I am weighing the pros and cons
of our historical use of Site names, any security issues associated with
having the room number present in the name, and the need for ease in
quickly finding the right location in the building.

 

Thanks for any answers.

 

Alexis Lenk

Coordinator, Collection Documentation

Canadian Centre for Architecture

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